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Agendas, Meetings and Minutes - Agenda and minutes

Agenda and minutes

Venue: Civic Suite

Contact: Jane Game 

Items
No. Item

1.

Apologies.

Minutes:

Councillors M Sheridan and Mrs K Wild.

2.

Council Minutes pdf icon PDF 118 KB

To approve as a correct record the Minutes of the previous Council meeting on 1 December 2015.

Minutes:

The minutes of the meeting held on 1 December 2015 were submitted.

 

  RESOLVED:

  The minutes of the meeting held on 1 December 2015 be confirmed as a

  correct record, subject to amendment to resolution 4 in that “Bishopstone

  Close” to read “Bishopton Close”.    

3.

Declarations of pecuniary or conflicting interests from Members

To receive declarations of interest from Members in accordance with the Code of Conduct (Members are directed to the guidance sheet attached)

 

Minutes:

Councillor Mackiewicz declared an interest as Member of AMPA Associates Ltd who provide contracts procured by Solihull Council.  

4.

Petitions

To receive petitions from Members of the Council

Minutes:

The following petitions were submitted:

  Councillor R Grinsell submitted a petition on behalf of residents requesting

  that the Council implement appropriate and immediate parking restrictions to

  both St Bernard’s Road and Warwick Road

  Councillor Wilson submitted a petition on behalf of residents requesting more

   parking in Riley Drive; and

  Councillor Ryan submitted a petition on behalf of residents of Hatchford Walk,

  Chelmsley Wood, requesting that the Council enter into discussions with

  Hatchford Walk and Lime Grove residents to find a solution to the parking

  problem in Hatchford Walk.

5.

Announcements

To receive any announcements from the Mayor, Leader of the Council or Members of the Cabinet.

Minutes:

The Mayor welcomed William Lloyd the Mayor’s Sea Cadet to the meeting and then made the following announcement:

 

Mayors Ball

The Mayor reminded Members that tickets were on sale for the Mayors Charity Ball to be held on 23 April 2015, and that this year there would be Live Music in the form of a Beatlemania Tribute Band.

 

Fairtrade Fortnight

The Mayor informed Members that the Council were supporting Fairtrade Fortnight 2016. The Solihull Arts Complex in partnership with Solihull Soroptimists and Solihull Fairtrade were hosting the 3rd Great Fairtrade Cake Off on 20 February, with the winning cakes being on display throughout the fortnight.

 

The Mayor advised that there would be a “Fairtrade Workplace” campaign with the aim of getting 50 businesses signed up to using tea, coffee, sugar etc., for  tea breaks and at meetings.

 

 

 

 

6.

Questions and Deputations under Standing Order 9 and 12

To answer questions asked by residents of the Borough under Standing Order 9 and to hear petitioners or deputations in accordance with Standing Order 12.

 

Minutes:

None Received.

7.

Presentation - West Midlands Police and Crime Commissioner

To receive a presentation from the West Midlands Police and Crime Commissioner Mr David Jamieson

Minutes:

The Mayor welcomed Mr David Jamieson the West Midlands Police and Crime Commissioner (PCC) to the meeting.

 

The PCC thanked Council for the invitation to address them, and in summary made the following points:

 

Ø  The role of the PCC was multifaceted as he was required to produce a Police and Crime Plan, which had just been refreshed, and hold the Chief Constable (CC) to account by scrutinising his and the forces performance;

 

Ø  The PCC referred to personal changes in the force which had seen the appointment of a new CC and deputy CC. The new CC had set out his agenda regarding day to day policing, counter terrorism and cybercrime;

 

Ø  The PCC commented on the budget and police precept and made the following points:

 

·  The force had seen a £125m reduction in their budget over the last Parliament, and with the dampening mechanism the West Midlands was not receiving £43m a year which it should, as this was going to other parts of the Country;

 

·  It had been anticipated that the Chancellor would make a further reductions of between 25% to 40% over the course of this Parliament to the national police budget, but this had not materialised;

 

·  However, pressures continued to exist with new pension arrangements (£7.5m) and the apprentice levy (£2.5m). The PCC also advised that the Government had top sliced £200m from the national police budget for counter terrorism and training for armed officers. For the West Midlands this equated to about £10m;

 

·  Given the continuing financial pressures and in line with the Chancellors expectations the PCC was proposing a £5 increase in the precept. This proposal had been subject to scrutiny by the  public and the Police and Crime Panel, and the Panel had unanimously supported this approach;

 

Ø  Given the budget pressures the PCC had, had to make difficult decisions regarding service provision and style of policing with stations being closed to ensure police officers were more mobile;

 

Ø  The PCC advised that the West Midlands force was one of three forces graded as outstanding by the HM Inspectorate in relation to efficiency. Also in relation to public confidence in the police force in Solihull, this was running at 83% to 84%. The PCC also recognised the excellent work the Chief Superintendent in Solihull was doing;

 

Ø  In relation to recruitment, the PCC reaffirmed his commitment to recruit 450 new police officers, which had been paused in light of the expected cuts. The PCC was hoping to recruit more black and Asian officers to more broadly represent the communities in the West Midlands. The PCC recognised that there would still be a net loss in the number of officers, given the number who were leaving the force;

 

Ø  In relation to  crime, the PCC advised that crime was changing with trends in car theft, burglary and muggings going down, although he did acknowledge a recent spike in burglaries;

 

Ø  The PCC advised that there had been more reporting of domestic violence and  ...  view the full minutes text for item 7.

8.

Questions under Standing Order 8 (30 Minutes)

To answer questions asked under Standing Order 8 by Councillors (30 Minutes)

Minutes:

Councillor Macnaughton to Councillor  K Grinsell Cabinet Member for Stronger Communities and Partnerships

“How many children were there from Solihull living in temporary accommodation, and how many had there been over the last 12 months? How many children were living in homes with insufficient bedrooms and were on the Council waiting list ?”

 

The Cabinet Member explained that as at 31 December 2015 there were a total of 88 children (including 8 pregnancies) living in temporary accommodation. These were spread across 43 households and all were being accommodated in the Borough. There were no households with children or containing a pregnant woman in hotel accommodation.

 

The end of quarter reports for 2015 showed that the number of children in temporary accommodation was relatively consistent, varying between 82 and 91. Information  was collated on municipal rather than calendar years and from 1 April 2015 to 31 December 2015 a total of 162 households with children had been placed in temporary accommodation.

 

There were currently 923 households on the housing waiting list that contained children and were registered as having insufficient bedrooms. 

 

Councillor Macnaughton asked a supplementary question stating that on average 55 school days were missed by children living in temporary accommodation and asked what the figure for Solihull was and what measures were in place to support these children?   

 

The Cabinet Member advised that she did not have tis information to hand and would provide Councillor Macnaughton with a written response.

 

Councillor Macnaughton referred to the homeless children who faced extra pressure in that they were more likely to suffer from mental illness and meningitis, and asked whether the Cabinet Member believed changes on Government policy would assist children who were homeless?

 

The Cabinet Member replied that the question received was around temporary accommodation and not homeless children, and that she had reported that children were being housed appropriately in temporary accommodation

 

 

Councillor Windmill to Councillor  K Grinsell, Cabinet Member for Stronger Communities and Partnerships

“How many refugees are planned to be received by Solihull Council under the Syrian Vulnerable Persons Resettlement Scheme, and how many had arrived in the Borough to date? 

 

The Cabinet Member referred to the Cabinet decision on 10 December 2015 which Councillor Windmill had attended, and reported that the decision had been to work towards providing a safe place for up to 5 families to rebuild their lives and that remained the plan that the Council were working to. While the numbers were dependent on the families selected to come to Solihull, it was anticipated that this would be between 20 and 25 individuals in total. None had arrived to date and timing was dependent on the formal processes administered by UNCHR and the Home Office, but it was anticipated that the first family would arrive in March. The time before the first arrival was being used to put in place the support services which would be required as soon as the families arrived in Solihull and included all public sector partners as well as  ...  view the full minutes text for item 8.

9.

Council Topic of Debate

To deal with any topic of debate submitted.

Minutes:

None submitted.

10.

Notice of Motion

The following Notice of Motion has been received from Cllr A Hodgson:

 

“This Council commits to signing up to the Local Government Association's Climate Local initiative which succeeds the Nottingham Declaration on Climate Change that the Council has previously signed up to. Furthermore this Council commits to taking advantage of what Climate Local offers to help accelerate the reduction of the carbon footprint across the Borough.”

 

Minutes:

Councillor A Hodgson submitted a Notice of Motion which was seconded by Councillor Macnaughton:

“This Council commits to signing up to the Local Government Association’s Climate Local Initiative which succeeds the Nottingham Declaration of Climate Change that the Council previously signed up to. Furthermore, this Council commits to taking advantage of what Climate Local offers to help accelerate reduction of the carbon footprint across the Borough.”

 

The Leader proposed that the motion be referred to the CPH for Managed Growth Decision Session, this proposal was seconded by Councillor Courts.

 

A vote was taken on the proposal that the motion be referred to the CPH for Managed Growth Decision Session and this was carried. 

11.

Recommendations from Committees

Remuneration Committee 15 January 2016

 

Minute 7 Pay Policy Statement 2016/17 (page 146)

 

RECOMMENDED:

That the contents of the report be noted and that Full Council on 2nd February 2016 be recommended to approve the Council’s Pay Policy Statement for 2016/17.

 

Licensing Committee 18 January 2016

 

Minute 2Review of The Gambling Act 2005 – Statement of Principles 2015 (page 163)

 

RESOLVED

Members approved the final draft Gambling Act 2005 - Statement of Principles 2016-19, and recommended they be put up for adoption by Full Council at their meeting on 2 February 2016.

 

Governance Committee 19 January 2016

 

Minute 5 Financial Regulations Update (pages 221-222)

 

RECOMMENDED:

That Full Council approve the revised Financial Regulations as detailed in Appendix A circulated separately to Members, including the amendments recommended by the Audit Committee.

 

 

 

Minutes:

Council agreed to receive the following recommendations:

 

Remuneration Committee 15 January 2016

Minute 7 Pay Policy Statement 2016/17

 

The Council was invited to approve the Council’s Pay Policy Statement for 2016/2017.

 

  RESOLVED:

  That the contents of the report be noted, and the Council’s Pay Policy

  Statement for 2016/17 be approved.

 

 

Licensing Committee 18 January 2016

Minute 2 Review of the Gambling Act 2005- Statement of Principles2015

 

The Council was invited to approve the final draft Gambling Act 2005 – Statement of

Principles 2016-19.

 

  RESOLVED:

  That the final draft Gambling Act 2005- Statement of Principles 2016-19 be

  approved.

 

 Governance Committee 19 January 2016

 Minute 5 Financial Regulations Update

 

  The Council was invited to approve the revised Financial Regulations as detailed in

  Appendix A to the report

 

  RESOLVED:

   That the revised Financial Regulations as detailed in Appendix A to the

  report be approved.

12.

Reports from Cabinet pdf icon PDF 77 KB

To receive a summary of decisions, reports from and to deal with any subsequent questions in relation to the following Cabinet Portfolios:

 

a)  Cabinet to include a Solihull Partnership Report 10 December and 14 January (pages )

b)   Resources and Delivering Value 14 December and 20 January (pages )

c)  Stronger Communities and Partnerships 19 January (pages)

d)  Managed Growth 8 December and 5 January and HS2 Working Party 19 November 2015 (pages)

e)  Education, Skills and Culture 8 December (pages)

f)  Environment Housing and Regeneration 21 January (pages)

g)  Health and Wellbeing 15 December and 20 January (pages)

h)  Transport and Highways 7 January (pages)

 

Additional documents:

Minutes:

The following reports were submitted on recent decisions and responses were given to the subsequent questions from Members of the Council:

 

Cabinet to include the Solihull Partnership 10 December 2015 and 14 January 2016

 

The Leader highlighted the launch of the Midland Engine through a summit at Birmingham University and the fact finding visit to the Borough on 22 January 2016 by Brandon Lewis MP Minister of State for Housing and Planning.

 

Resources and Delivering Value 14 December 2015 and 20 January 2016

 

Councillor Hulland referred to the update on the empty properties and advised the numbers of empty homes was reducing. He also advised that Grant Thornton had been asked to review Solihull’s position against the findings of their report and these were expected by the end of the month. 

 

Stronger Communities and Partnerships 19 January 2016

 

Councillor K Grinsell referred to the successful prosecution for housing tenancy fraud and the serving of a closure notice by Solihull Housing. She also drew attention to the Christmas activities and reported that 303 food hampers had been delivered to the elderly Residents of the Borough.

Councillor Burn drew attention to the problems being encountered by residents in the North of the Borough who had difficulties accessing  Woodlands Cemetery, he asked for this to be looked at. Councillor K Grinsell undertook to take this issue back to Officers.

 

Managed Growth 8 December 2015 and 5 January 2016 and HS2 Working Party 19 November 2015.

 

Councillor Courts referred to the Green Prospectus which had been revisited and would be presented in a readable form. He also highlighted the success of the Switch and Save Scheme.

 

Education, Skills and Culture 8 December 2015

 

Councillor Tildesley referred to the article in the Birmingham Mail which reported on the success of both primary and secondary schools in Solihull. He referred to, the Solihull Education Awards which would include both secondary and primary schools and would be sponsored by JLR and Specsavers. He also drew attention to leaflets which had been circulated which advertised the Solihull Schools in Concert to be held on 7 March 2016 at the Symphony Hall.

Councillor A Hodgson asked about the timescales for the Additional Resources Centre. Councillor Tildesley explained that it was hoped that this would open sooner rather then later, as currently there were 754 children with ASD. 

 

Environment, Housing and Regeneration 21 January 2016

 

Councillor Dicicco highlighted the designation of Public Open Space at Beechcroft as a Local Nature Reserve, the new temporary accommodation centre at Ipswich Walk, Chelmsley Wood, the new development at Duggins Lane in Meridan  and the purchase of a new waste and recycling vehicle fleet.

Councillor Hewings asked what would be done to ensure that there was no repeat of the recycling problems encountered which had occurred over the Christmas period.  Councillor  Dicicco advised that the Christmas collection service would continue to be monitored and he asked for any issues to be highlighted and reported to officers.

Councillor Allen asked whether Shirley Park could be  ...  view the full minutes text for item 12.

13.

Minutes of Scrutiny Boards pdf icon PDF 68 KB

The minutes of the following Scrutiny Boards were presented:

 

a)  Resources and Delivering Value 3 December 2015 and 7 January 2016 (pages

b)  Children Services, Education and Skills 14 December 2015 and 18 January 2016 (pages )

c)  Health and Adult Social Care 16 December 2015 and 4 January 2016 (pages)

d)  Stronger Communities and Neighbourhood Services 12 January 2016 (pages)

e)  Economic Development and Managed Growth 13 January 2016 (pages)

Additional documents:

Minutes:

The minutes of the following Scrutiny Boards were presented:

 

Resources and Delivering Value Scrutiny Board  3 December 2015 and 7 January 2016

 

Childrens Services, Education and Skills Scrutiny Board  14 December 2015 and 18 January 2016

 

Health and Adult Social Care Scrutiny Board 16 December 2015 and  4 January 2016

 

Stronger Communities and Neighbourhood Services Scrutiny Board 12 January 2016

Councillor T Hodgson drew attention to the list of apologies and advised that both himself and Councillor I Chamberlain had been present at the meeting,

 

Economic Development and Managed Growth Scrutiny Board  13 January 2016. 

14.

Minutes of Committees pdf icon PDF 58 KB

To note the minutes of the following Committees:

a)  Audit Committee 12 January 2016 (pages)

b)  Remuneration Committee 15 January 2016 (pages)

c)  Licensing Committee 18 January  2016 (pages)

d)  Governance 19 January 2016 (pages)

 

 

 

 

Additional documents:

Minutes:

The minutes of the following Committee meetings were presented:

 

Audit Committee 12 January  2016

 

Remuneration Committee 15 January 2016

Councillor Wilson asked whether the Chairman was aware that Solihull were the only authority in the West Midlands who were not paying a Living Wage. Councillor Hulland advised that he was but that Solihull Council had signed up to pay  the National Living Wage.

 

Licensing Committee 18 January 2016

 

Governance Committee 19 January 2016.

15.

Joint Arrangements and External Organisations pdf icon PDF 329 KB

To receive a report from the Leader of the Council on from the  ITA - Annual Summary Report 2015.

Minutes:

The Leader presented  the ITA Annual Summary Report 2015

 

  RESOLVED:

   That the ITA Summary Report 2015 be received.

16.

Chief Executive Reports pdf icon PDF 57 KB

To receive 4 reports from the Chief Executive:

a)  Parent Governor Co-Optees to the Children's Services, Education And Skills Scrutiny Board (pages )

b)  Appointment to Music Hub Advisory Board (pages xx)

c)  Leader's Scheme of Delegation to Officers (page)

d)  Local Democracy, Economic Development And Construction Act 2009 – Appointment of A Statutory Scrutiny Officer (pages )

 

 

Additional documents:

Minutes:

Council received the following reports from the Chief Executive:

 

Parent Governor Co-optees to the Children’s Services, Education and Skills Scrutiny Board

 

  RESOLVED:

  That Emma Clark (Parent Governor at Valley Primary School) and Sharon

  Wood (Parent Governor at Marston Green Primary School) be appointed as

  Parent Governor Co-optees to the Children’s Services, Education and Skills

  Scrutiny Board.

 

 

Appointment to Music Hub Advisory Board

 

  RESOLVED:

  That Councillors Allen and Hewings be appointed to the Music Hub Advisory

  Board. 

 

 

 Leader’s Scheme of Delegation to Officers

 

  RESOLVED:

  That the amendments to the Scheme of Delegations to Officers be noted.

 

 

Local Democracy: Economic Development and Construction Act 2009 – Appointment of a Statutory Scrutiny Officer

 

  RESOLVED:

  That the post of Democratic Services and Scrutiny Manager be re-

  designated as the authority’s Statutory Scrutiny Officer.

17.

Chief Executive Urgent Matters

The Chief Executive to report on any urgent matters.

Minutes:

The Chief Executive confirmed that there were no urgent matters.

18.

Questions under Standing Order 8

To answer any remaining questions not dealt with under item 8.

Minutes:

There were no remaining questions to be dealt with under item 8

19.

Exclusion of the Public and Press

The meeting is likely not to be open to the public during discussion of the following items because the reports contain exempt information as defined in Schedule 12A to the Local Government Act 1972

 

 

Minutes:

That, pursuance of Section 100A (4) of the Local Government Act 1972, the press and public be now excluded from the meeting for the remainder of the business to be transacted, on the grounds that there would be disclosure to them of exempt information in terms of paragraph 3 of Part 9 of Schedule 12A to the said Act.

 

 

20.

Private Minutes

To receive a number of sets of private Minutes:

a)  Resources and Delivering Value Scrutiny Board 7 January 2016 (pages )

b)  Appeal Committee 14 October and 16 November 2015 (pages)

 

Minutes:

The following private minutes of the were presented:

 

Resources and Delivering Value Scrutiny Board 7 January 2016

Appeal Committee 14 October 2015 and 16 November 2015.

 

 

 

Agendas, Meetings and Minutes

         

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