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Agendas, Meetings and Minutes - Agenda and minutes

Agenda and minutes

Venue: Civic Suite

Contact: Jane Game 

Items
No. Item

39.

Apologies.

Minutes:

Councillors D Bell, F Nash and A Rebeiro submitted their apologies.

40.

Declarations of pecuniary or conflicting interests from Members

To receive declarations of interest from Members in accordance with the Code of Conduct (Members are directed to the guidance sheet attached)

 

Minutes:

Councillor Mackiewicz declared an interest as a Member of AMPA Associates Ltd who provide contracts procured by Solihull Council.

 

41.

Petitions

To receive petitions from Members of the Council.

Minutes:

No petitions were submitted.

 

42.

Announcements

To receive any announcements from the Mayor, Leader of the Council or Members of the Cabinet.

Minutes:

The Leader of the Council informed Members how one of the Council’s teams that managed local roads and infrastructure, in collaboration with local partners, won a national award for the A45 Bridge. He explained the team won the award in the outstanding project category in the Rail Industry awards, for medium scale projects, between £3m and £20m. The Leader detailed how the award was a real accolade for all the Officers involved and he also emphasised the project came in on time and on budget.

 

43.

Questions and Deputations under Standing Order 9 and 12

To answer questions asked by residents of the Borough under Standing Order 9 and to hear petitioners or deputations in accordance with Standing Order 12.

 

Minutes:

Under Standing Order 9 a resident of the Borough, Mr Whiskens asked the following question:

 

“Will Solihull Council adopt the same principled position as that resolved unanimously by all Birmingham City Cllrs on 6 December 2016:

  • That continued participation in the Sustainability & Transformation Plan’s (STP) is conditional on it working to standards of excellence in genuine and participatory forms of public engagement
  • Not accept proposals that leave social care services to pick up the negative consequences of under-resourced NHS services
  • Not support an STP for implementation without the direct, recorded approval of the plan by the leader and Cabinet Member for Health & Social Care”

The Leader of the Council, Cllr Sleigh responded:

The Sustainability and Transformation Plan was led by NHS England and NHS Improvement, and governed through the BSOL Partnership Board, established to oversee development and delivery of the plan. All partner organisations involved in the STP would retain their own governance arrangements and sovereignty.

The draft BSOL Plan submitted to NHS England in October 2016 was considered by both the Health and Wellbeing Board and the Health and Adult Social Care Scrutiny Board with clear recommendations made. NHS England would consider the submitted plan and agree or propose amendments for inclusion prior to finalising the plan.

Whilst governed through the partnership board, delivery of the plan would rest with the individual partner organisations, and be subject to their existing governance arrangements. In Solihull decisions affecting Solihull MBC services would be subject to the relevant Cabinet Member, or Full Cabinet decision making process with, where relevant, appropriate involvement of Scrutiny and the Health and Wellbeing Board.

Solihull MBC would retain the ability to scrutinise decisions of partner organisations where it considered a change in services would impact on Solihull residents. Scrutiny would be able to make clear recommendations to partner organisations.

Arrangements for wider consultation on the delivery plan were being developed and would need to be linked to specific service changes. Government guidance required Solihull MBC to undertake consultation where substantial changes to the configuration of health services in a local area were proposed. Further details on events to share information about the plan and to seek stakeholder views would be announced in due course.”

It was noted that Mr Whiskens required a written response to his question.

44.

Questions under Standing Order 8 (30 Minutes)

To answer questions asked under Standing Order 8 by Councillors (30 Minutes)

Minutes:

The following question was submitted:

 

Cllr A Hodgson to Cllr Hawkins – Cabinet Portfolio Holder for Environment Housing and Regeneration:

 

The Draft Local Plan vision claims to be inclusive and inequality across the Borough will be addressed. Can the Cabinet Member confirm that the affordable housing options will support families that have disabled members.

 

The Cabinet Member responded and detailed how the draft plan, as well as the adopted 2013 plan, had many references to disabled people and households with specific needs including those who were disabled and those with a long-term limiting illness.

 

Councillor A Hodgson asked a supplementary question, where he queried what affordable housing options existed and who delivered these options. The Cabinet Member responded, where he confirmed the Council was committed to providing housing options for all. He detailed how, as part of the Local Plan, the Council had commissioned a review of needs across the Borough. The Cabinet Member detailed how they had considered housing for older people, as well as residents with specific needs.

 

The Cabinet Member explained that, on page 19 of the Draft Local Plan, it detailed, under Challenge B, ‘Meeting housing needs across the Borough, including the Borough’s own needs and, where possible, assisting with accommodating the Housing Market Assessment wide shortfall.’ He noted that, as part of this, it identified a need for a range of affordable housing for older people and for people with learning, physical and sensory disabilities and mental health needs. The Cabinet Member also explained how, as part of the same section within the Plan, it stated the need to widen the range of options for older people and for people with learning, physical and sensory disabilities and mental health needs through the provision of accommodation which was designed to meet these diverse needs. He also highlighted other instances where similar assertions were made throughout the Draft Local Plan. The Cabinet Member emphasised that he, and the Council, took disability very seriously and emphasised the volume of provision that was detailed in the Draft Local Plan.

 

Councillor A Hodgson asked a second supplementary question, where he emphasised he was aware of what was written in the Draft Local Plan and had responded to the consultation. He questioned whether the Cabinet Member was aware that, in regards to the housing options provided through new builds at the moment, the Housing Associations didn’t necessarily make provisions for disabled people. Councillor A Hodgson highlighted a specific case in his ward, where local residents had approached Bromford Housing, regarding a development on Cheswick Place. He detailed that the family was informed there was no help available, because there were no options included for families with disabled members. He expressed concern the Cabinet Member hadn’t confirmed who would deliver housing options for disabled residents across the Borough.

 

The Cabinet Member responded, by detailing the volume of work that had been undertaken since 2013. He explained how they had worked with various Partners, including Solihull Community Housing (SCH), Bromford and Waterloo Housing  ...  view the full minutes text for item 44.

45.

Council Topic of Debate

To deal with any Topic of Debate submitted.

Minutes:

No topic of debate was submitted. 

 

46.

Notice of Motion

To deal with any Notices of Motion.

Minutes:

No notice of motion had been received.

 

47.

BUDGET FRAMEWORK AND MEDIUM TERM FINANCIAL STRATEGY & EFFICIENCY PLAN 2017/18 - 2019/20 pdf icon PDF 76 KB

(a) To receive the recommendations of Cabinet and approve the Council budget for 2017/18 and the Medium Term Financial Strategy & Efficiency Plan (incorporating the Council’s strategy on the flexible use of capital receipts) set out in:

 

(i) Report from the Director of Resources and Deputy Chief Executive on the final local government finance settlement for 2017/18 (pages 7-8)

(ii) The Leaders Report to the Cabinet meeting on 9 February 2017 (pages 9-14)

(iii) The Cabinet minutes from 9 February 2017 (pages 15-18)

(iv) The Cabinet report from 9 February 2017 on the Budget Framework and Medium Term Financial Strategy & Efficiency Plan (pages 19-64)

 

(b) To calculate the sums required for the purposes of sections 31A, 31B and 34-36 of the Local Government Finance Act 1992 and to set the Council Tax for 2017/18 in accordance with section 30 of the same Act. (pages 65-69)

 

Additional documents:

Minutes:

The Leader presented the recommendations of Cabinet and the Council budget for 2017/18 and the Medium Term Financial Strategy and Efficiency Plan, as set out in:

(i)  Report from the Director of Resources and Deputy Chief Executive on the final local government finance settlement for 2017/18

(ii)  The Leaders Report to the Cabinet meeting on 9 February 2017

(iii)  The Cabinet minutes from 9 February 2017

(iv)  The Cabinet report from 9 February 2017 on the Budget Framework and Medium Term Financial Strategy & Efficiency Plan.

 

RESOLVED

Council approved the following recommendations:

(i)  A budget of £136.462m, including contributions to the budget strategy reserve as set out in paragraph 4.7 of the Leaders report;

(ii)  The Medium Term Financial Strategy and Efficiency Plan 2017/18 – 2019/20, updated for the Leader’s council tax recommendation (Appendices A and B to the Leaders  report);

(iii)  An increase in council tax for adult social care in 2017/18 of 3.00%;

(iv)  An increase in the level of the general council tax in 2017/18 of 1.99%, and

(v)  Solihull’s element of the council tax in 2017/18 as £1,269.13 (£1,209.40 for general council tax and £59.73 for adult social care).

 

The following Members voted for the above recommendations:

Cllrs Adeyemo, Allen, Allsopp, Bassett, Courts, Davis, Dicicco, Evans, Fairburn, Mrs K Grinsell, B Grinsell, Hall, Hawkins, Hewings, A Hodgson, Hogarth MBE, Mrs Holl-Allen MBE, Holmes, R Holt,  S Holt, Mrs J Hulland, R Hulland, Insley, Ludlow, Mackenzie, Mackiewicz, McCarthy, Meeson, Parker, Potts, Richards OBE, Robinson, Rolf, Ryan, Sandison, G Slater, Mrs Sleigh, B Sleigh OBE, Tildesley, Mrs Wild and Windmill.

 

The following Members voted against the above recommendations:

Cllrs Burn, Hamilton, T Hodgson, Macnaughton, McLoughlin, Williams and Wilson

 

The Leader then presented the calculations of the sums required for the purposes of sections 31A, 31B and 34-36 of the Local Government Finance Act 1992 and to set the Council Tax for 2017/18 in accordance with section 30 of the same Act.

 

RESOLVED

Council approved the calculation of the sums required for the purposes of sections 31A, 31B and 34-36 of the Local Government Finance Act 1992 and approved the Council Tax for 2017/18 in accordance with section 30 of the same Act.

 

The following Members voted for the above recommendations:

 

Cllrs A Adeyemo, M Allen, K Allsopp, Miss M Bassett, J Burn, I Courts, S Davis, T Dicicco, D Evans, J Fairburn, K Grinsell, R Grinsell, R Hall, J Hamilton, K Hawkins, M Hewings, A Hodgson, T Hodgson, P Hogarth MBE, Mrs D Holl-Allen MBE, B Holmes, R Holt, S Holt, J Hulland, R Hulland, A Insley, T Ludlow, A Mackenzie, A Mackiewicz, K Macnaughton, M McCarthy, M McLoughlin, K Meeson, M Parker, J Potts, T Richards OBE, M Robinson, A Rolf, J Ryan, A Sandison, G Slater, Mrs G Sleigh, R Sleigh OBE, J Tildesley, Mrs K Wild, C Williams, M Wilson and J Windmill

48.

AUDIT COMMITTEE MINUTE 13 FEBRUARY 2017 pdf icon PDF 59 KB

To receive an extract from the Audit Committee Minutes from 13 February 2017 regarding the following:

 

a)  Treasury Management Strategy, Investment Strategy, Minimum Revenue Provision Policy and the Prudential Indicators for 2017/18 to 2019/20 (pages 71-72)

 

Recommendation:

The Committee recommended that Full Council approves:-

(i)  The Treasury Management Strategy 2017/18 to 2019/20 and the Treasury Prudential Indicators attached at Appendix A.

(ii)  The Authorised Limit Prudential Indicator contained within paragraph 3.4 of Appendix A.

(iii)  The Investment Strategy 2017/18 contained within section 7 of Appendix A.

(iv)  The car loan rate for 2017/18 as contained within paragraph 14.5 of Appendix A.

(v)  The Prudential Indicators and limits for 2017/18 to 2019/20 attached at Appendix A1.

(vi)   The MRP Statement contained within section 5 of Appendix A1, which sets out the Council’s policy on MRP.

 

b)  Financial Regulation Update (pages 72-73)

 

Recommendation:

The Audit Committee Reviewed and agreed the revised Financial Regulations circulated separately to Members, for onward approval by Governance Committee on the 23rd February 2017 and Full Council on the 1st March 2017. (Appendix B sets out the changes between the current and revised version of the Financial Regulations.)

 

 

Additional documents:

Minutes:

Council was invited to endorse the following extract from the Audit Committee Minutes from 13 February 2017 regarding the following:

 

Treasury Management Strategy, Investment Strategy, Minimum Revenue Provision Policy and the Prudential Indicators for 2017/18 to 2019/20)

 

Recommendation:

Full Council approved:-

(i)  The Treasury Management Strategy 2017/18 to 2019/20 and the Treasury Prudential Indicators attached at Appendix A.

(ii)  The Authorised Limit Prudential Indicator contained within paragraph 3.4 of Appendix A.

(iii)  The Investment Strategy 2017/18 contained within section 7 of Appendix A.

(iv)  The car loan rate for 2017/18 as contained within paragraph 14.5 of Appendix A.

(v)  The Prudential Indicators and limits for 2017/18 to 2019/20 attached at Appendix A1.

(vi)   The MRP Statement contained within section 5 of Appendix A1, which sets out the Council’s policy on MRP.

 

Financial Regulation Update

 

Recommendation:

Council approved the revised Financial Regulations circulated separately to Members, noting that Appendix B sets out the changes between the current and revised version of the Financial Regulations.

49.

Chief Executive Urgent Matters

The Chief Executive to report on any urgent matters

Minutes:

The Chief Executive confirmed there were no urgent matters.

 

50.

Questions under Standing Order 8

To answer any remaining questions not dealt with under item 8.

Minutes:

There were no outstanding questions.

 

 

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