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Agendas, Meetings and Minutes - Agenda and minutes

Agenda and minutes

Venue: Civic Suite

Contact: Jane Game  Democratic Services Officer

Items
No. Item

1.

Apologies

Minutes:

None received.

2.

Declaration of Interest

To receive declarations of interest from Members.

Minutes:

None received.

3.

Questions and Deputations

To answer any questions, if any asked by any resident of the Borough pursuant to Standing Orders.

Minutes:

Cabinet was advised that two requests to make deputations had been received from Mr Trevor Eames and Cllr David Bell, in relation to the Local Plan Review –Draft Local Plan.

 

Cllr Bell as Ward Member for Meriden advised Cabinet of the concerns he and local residents had regarding some of the proposed sites identified in the draft local plan and the adverse impact this could have on local communities.

 

Mr Eames representing Dickens Heath Parish Council also voiced concerns over aspects of the draft Local Plan and over the consultation process.

4.

Minutes pdf icon PDF 92 KB

To receive for information only the minutes of the previous meeting held on 6 October 2016.

Minutes:

The Cabinet received the minutes of the meeting held on 6 October 2016 for information.

 

RESOLVED:

That the minutes of the meeting held on 6 October 2016 be received for information only including those in private.

5.

REVENUE AND CAPITAL MONITORING FOR PERIOD 6 (UP TO SEPTEMBER 2016) pdf icon PDF 148 KB

The purpose of the report is to:

·   inform Full Cabinet of the financial position as at 30th September 2016 (Period 6) against Revenue and Capital budgets and the latest Red, Amber, Green (RAG) ratings for the delivery of the current Medium Term Financial Strategy (MTFS) savings 2016/17 to 2018/19. See Appendix A for more detail;

·  summarises the reports to the individual Cabinet portfolio meetings during November 2016; and

·  provides details of all the budget virements which have taken place during the first six months of this financial year, as required by Financial Regulations and the revised budget resulting from those virements, which Members are asked to approve. See Appendix B for more detail.

Additional documents:

Minutes:

The Cabinet was:

 

Ø  Advised of the financial position as at 30th September 2016 (Period 6) against Revenue and Capital budgets and the latest Red, Amber, Green (RAG) ratings for the delivery of the current Medium Term Financial Strategy (MTFS) savings 2016/17 to 2018/19. As attached at Appendix A to the report;

 

Ø  Provided with a summary of the reports to the individual Cabinet portfolio meetings during November 2016; and

 

Ø  Provided with details of all the budget virements which had taken place during the first six months of the financial year, as required by Financial Regulations and the revised budget resulting from those virements, which Members were asked to approve. As attached at Appendix B to the report.

 

The Director of Resources and Deputy Chief Executive advised Members that in relation to Revenue Budget – Forecast out-turn position there was a forecast adverse variance for Core Council of £94,000, and a favourable variance of (£587,000) for the DSG, which was summarised by Cabinet Portfolio in Appendix A (Table 2). The forecast included the position on the delivery of all of the 2016/17 MTFS budget savings.

 

In relation to the Capital budget the Director advised that the total Capital Programme budget was currently £37.730 million for 2016/17. Actual expenditure to the end of September was £7.219 million. The current forecast out-turn variance was (£3.063 million). The variance would be reviewed again as part of the re-phasing report that would go to Full Cabinet at the end of the calendar year. There were no red risks to report at this stage.

 

The Director also updated Members on the Medium Term Financial Strategy (MTFS) and the status of savings for 2016/17-2018/19. In relation to Adult Social Care the Director reported that the adverse variance was partly being offset by the use of contingency reserves, and the Budget Strategy Group were monitoring the position.

 

Members recognised that Adult Social Care was a big pressure on the budget and noted the work being done to manage the pressure. Overall Members welcomed the positive report and congratulated Officers on their work.

 

RESOLVED:

 

(i)  That  the current financial position be noted and Members were content with the work being done to address budget variances; and

 

(ii)  That the budget virements made up to Period 6 of 2016/17 summarised in Appendix B be approved.

 

6.

Local Plan Review - Draft Local Plan pdf icon PDF 296 KB

To seek approval to commence consultation upon the Draft Local Plan.

Additional documents:

Minutes:

The Cabinet was invited to approve the commencement of consultation upon the Draft Local Plan.

 

The Cabinet Member for Managed Growth introduced the report and in doing so referenced why there was the need to review the Local Plan; namely because of development opportunities around HS2 Interchange, to deal with a legal challenge to the housing requirement in the Solihull Local Plan (SLP) and the need to address the housing shortage in the wider housing market. Details of each of these issues were set out in the report.

 

In presenting the report the Cabinet Member addressed some of the points made by Cllr Bell and Mr Eames in their deputations. The Cabinet Member also set the context for the review around a number of themes, which he detailed in his presentation, but in summary included:

 

·  Housing need and numbers;

·  The Effect of HS2 and UKC;

·  Green Infrastructure;

·  Duty to Cooperate;

·  The Form of Development

·  The Need to Manage the HS2 Construction Phase and Other Major Developments;

·  Brownfield Land/Sites and the Issue of Viability;

·  Housing Density; and

·  Social Housing and Housing Tenure.

 

In concluding his presentation the Cabinet Member emphasised the Council’s willingness to work with and engage with local communities in taking forward the draft local plan.

 

On receiving the report Members welcomed the approach taken in developing the draft Local Plan. A number of questions were asked which were responded to, which in summary included:

 

·  With regard to setting strategic objectives clarification was sought over the sequential approach taken. The Cabinet Member for Managed Growth referred to paragraphs 95 and 97 of the draft Local Plan which explained this, but essentially the approach taken allowed a hierarchy to be adopted to ensure that first preference was given to appropriate sites not in the Green Belt, and only then sites in the Green Belt;

 

·  In responding to a question regarding how growth and development were managed the Cabinet Member referred to paragraph 105 of the Plan which set out the scope, issues and options for accommodating growth;

 

·  In relation to questions around the Housing Market Area (HMA) and the need to accommodate 37,000 dwellings, the Cabinet Member commented that he and Officers had worked hard with other local authorities to find a reasonable solution, while mitigating the impact on Solihull, but fulfilling the Council’s duty to cooperate. It was felt that Solihull’s contribution of 2,000 dwellings was fair and sustainable and would stand up to scrutiny by the Planning Inspectorate. However, it was acknowledged that this figure had yet to be agreed;

 

·  With regard to the consultation process it was noted that this was non statutory, but the Council wanted to engage with stakeholders as this was integral to developing a robust Local Plan. The Director of Managed Growth also confirmed the Green Belt Assessment Review would be published at the same time as the draft Local Plan;

 

·  Members recognised that in an ideal world Green Belt would not be developed upon, but given the size of housing need, development  ...  view the full minutes text for item 6.

7.

Economic Conditions - Investment Review 2016/2017 pdf icon PDF 225 KB

To update Cabinet on economic conditions in Solihull, specifically the investment trends for the first half of 2016/17, as a key indicator of economic health and an identified priority for the regional devolution agenda.

Minutes:

 

The Cabinet was provided with an update on economic conditions in Solihull, specifically the investment trends for the first half of 2016/17, as a key indicator of economic health and an identified priority for the regional devolution agenda.

 

The report commented on overall trends, as well as specifically to Solihull. The key message for Solihull was;

 

Ø  Enquiries and investments were lower than in previous years, although this was based on a short term view and this would need to be closely monitored over the next few months;

Ø   It was too early to assess the medium to long term implications of the EU referendum result;

Ø   It was fundamental to continue to maintain and develop effective business engagement across Solihull, securing existing employment and attracting new investment and jobs to the Borough;

Ø  Solihull remained ‘open for business’ and would continue to be a bold, outward-looking Borough; and

Ø   Solihull was well placed to play an important role in developing international relationships and economic links which would support and complement activity on a wider regional basis.

 

RESOLVED:

 

That the Investment trends and its implications for the delivery of Managed Growth be noted.

 

8.

Exclusion of the Public and Press

The meeting is likely not to be open to the public during discussion of the following items because the reports contain exempt information as defined in Schedule 12A to the Local Government Act 1972

Minutes:

RESOLVED:


That, pursuant to Section 100A (4) of the Local Government Act 1972, the press and public be now excluded from the meeting for the remainder of the business to be transacted, on the grounds that there would be disclosure to them of exempt information in terms of paragraphs 3 and 4 of Part 1 of Schedule 12A to the said Act.

 

9.

Private Minutes

To receive for information only the minutes of the previous meeting held on 6 October 2016.

 

 

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