Agenda and minutes

Cabinet
Thursday 16th July 2020 6.00 pm

Venue: Vitual Meeting

Contact: Jane Game  Democratic Services Officer

Items
No. Item

1.

Apologies

Minutes:

None received.

2.

Declaration of Interest

To receive declarations of interest from Members.

Minutes:

Cllr Sleigh in relation to item 5 reminded Members he was Chairman of WMCA Investment Fund and Director of the UGC.

3.

Questions and Deputations

To answer any questions, if any asked by any resident of the Borough pursuant to Standing Orders.

Minutes:

None received.

4.

Minutes pdf icon PDF 249 KB

To receive for information only the minutes of the previous meeting held on 18 June 2020.

Minutes:

The minutes of the meeting held on 18 June were presented for information only.

 

RESOLVED:

That the minutes of the meeting held on the 18 June 2020 be received for information.

5.

Urban Growth Company Business Plan 2020 and working capital requirements pdf icon PDF 171 KB

To seek approval of the UK Central Urban Growth Company (UGC) Business Plan for the period 2020-2021.

To provide Cabinet with an update on the cash flow requirements for the UGC and to request an additional cash advance of £4.2m in order that it can meet its short term expenditure commitments due for project delivery milestones ahead of reimbursement by the Council via the West Midlands Combined Authority (WMCA).

Additional documents:

Minutes:

The Cabinet was:-

 

Ø  Invited to approve the UK Central Urban Growth Company (UGC) Business Plan for the period 2020-2021; and

 

Ø  Provided with an update on the cash flow requirements for the UGC and invited to approve an additional cash advance of £4.2m in order that it can meet its short term expenditure commitments due for project delivery milestones ahead of reimbursement by the Council via the West Midlands Combine Authority (WMCA).

 

Members were advised that the UGC Business Plan for 2020-2021 highlighted some of the achievements to date as well as setting the priorities for the UCG over the coming year. By approving the Business Plan, Cabinet would be providing the UCG with the confidence that the priorities and approach were supported by the Council as the sole shareholder. If approved the increase in the working capital available to the UCG would enable projects in the business plan to be progressed without delay.

 

The report went on to detail the positive impact the Business Plan would have regarding the safeguarding of jobs, delivering economic uplift, support a low carbon economy, address wider social economic and environmental benefits of investment. The cash advance of £4.2m would support a number of key projects included in the Business Plan for 2020 and approved by the WMCA. It was anticipated that the cash advance would be repaid by the end of the financial year 2020/21.

 

Members welcomed the report and recognised the benefits that would result from such an investment. Officers clarified a number of points concerning the payment mechanism and risks involved. The risk was limited as this was a cash flow issue and not a cash payment.

 

RESOLVED:

 

(i)  That the Urban Growth Company Business Plan 2020 be approved; and

 

(ii)  That the additional cash advance of £4.2million on project costs detailed in paragraphs 3.9 to 3.14 of the report be approved.

6.

Update on Applications to Funding Bodies that Support the Council's Priorities pdf icon PDF 177 KB

To inform Full Cabinet of progress of external funding applications by the Council.
Agree to accept external funding to support the delivery of the Council’s priorities.

Additional documents:

Minutes:

The Cabinet was informed of the progress of external funding applications by the Council and invited to accept external funding to support the delivery of the Council’s priorities.

 

Members were advised that the Council had an ambitious agenda which could not be entirely funded by the Council’s own resources. Securing the external funding supported the delivery of the Council’s Growth and Development Investment Plan. The report provided details on the individual applications as set out in the report.

 

Members welcomed the report and noted that in accepting the funding, further work would be undertaken in developing specifics such as route detail.

 

RESOLVED:

(i)  That the submission of an application to West Midlands Combined Authority (WMCA) Better Streets Community Fund, to deliver walking and cycling improvements at Berkswell, Meriden (Project A) be noted;

 

(ii)  That the submission of an application to the Department of Transport (DfT) Challenge Fund, to support the Council’s unclassified road network (Project B) be noted;

 

(iii)  That the submission to the Ministry of Housing, Communities and Local Government (MHCLG) of an application to the European Regional Development Fund (ERDF) be noted. If successful, the project ‘Towards a Zero Carbon Future’ (Project C) would provide:

 

a)  the creation of a cycle route from Knowle to Solihull Town Centre;

b)  Behaviour change activity to encourage modal shift; and

c)  Energy works to Council owned capital assets.

 

(iv)  That it be agreed to deliver Blythe Valley Park Cycle routes via receipt of a s106 agreement (Project D);

 

(v)  That it be agreed to accept an offer of grant of £4.02m from the DfT Local Roads: Highways Maintenance Challenge Fund for the reconstruction of B4102 Fillongley Road Bridge (Project E);

 

(vi)  That, should the submissions in (i) (ii) and (iii)  be successful, it be agreed  to delegate authority to the relevant Director to sign any contractual arrangements associated with the above funding, in conjunction with the relevant Cabinet Member; and

 

(vii)  That should the submissions listed in 2.8 of the report be unsuccessful, then further consideration be given to alternative funding sources. Any subsequent proposals would be presented to Cabinet in due course.

7.

ANNUAL RISK MANAGEMENT REPORT pdf icon PDF 185 KB

The purpose of this report is to provide Cabinet with an annual update on the Council’s strategic risk register.

Additional documents:

Minutes:

The Cabinet was provided with an annual update on the Council’s strategic risk register.

 

Members were reminded that the risk register detailed the strategic risks that could have a significant impact on the Council’s ability to achieve its objectives. The risk register provided Cabinet with details of:

 

·  The potential risk event (Risk);

·  The action being taken to manage the identified risk (Mitigation);

·  Who was responsible for making sure the risk was effectively managed (Risk Owner);

·  The net risk level (which took into account the actions currently being taken) and how this has changed since it was initially identified (Risk Travel);

·  When the risk was last subject to review (Progress).

 

The Key points for Cabinet to note included:

 

a) The strategic risk register was last reviewed by the Corporate Leadership Team (CLT) on the 9th June 2020;

b) At the time of writing the report, there were 2 strategic net red risks identified, these related to the West Midlands Combined Authority and MTFS Delivery;

c) The total number of strategic risks had remained at 15;

d) The net risk levels for the risks relating to the West Midlands Combined Authority, Information Security, Children’s Services pressures, Children’s Services - Duty of Care, Adult Social Care – Duty of Care, Domestic Abuse, Local Enterprise Partnership, SEND Placements and Mell Square Car Park had remained the same;

e) The net risk levels for the risks relating to Brexit implications, Warning Marker systems and Adult Social Care pressures had reduced;

f) The net risk level for the MTFS Delivery risk had increased;

g) There had been 2 new risks added to the strategic risk register, these were both marked as confidential and detailed in the private appendix to the report.

 

On receiving the report Members asked a number of questions, which Officers responded to. Clarification was sought as to why the Brexit risk had been deescalated from red to amber. The Chief Executive advised that a detailed analysis had taken place involving the Combined Authority, LEP and Civil Servants to review the three levels of Brexit and whether the Council can meet its statutory responsibilities with the mitigations which had been put in place. Following this analysis the risk had moved from red to amber.

 

Members were advised the Adult Social Care financial risk related to 2020/21 and the risk had not changed due to the additional funding received from Government and from reserves. On the issue of receiving an interim report before the next annual report, Members were advised that the risk register was not only monitored on a monthly basis by CLT, but Portfolio Holders received regular updates from their Directors, and the register was reviewed by Scrutiny and Audit Committee.

 

RESOLVED:

That the Council’s identified strategic risks be noted and Members confirmed that they were content with the management of the Risk Register.

 

8.

Exclusion of the Public and Press

The meeting is likely not to be open to the public during discussion of the following items because the reports contain exempt information as defined in Schedule 12A to the Local Government Act 1972

Minutes:

RESOLVED:

That, pursuant to Section 100A (4) of the Local Government Act 1972, the press and public be now excluded from the meeting for the remainder of the business to be transacted, on the grounds that there would be disclosure to them of exempt information in terms of paragraph 3 of Part 1 of Schedule 12A to the said Act.

 

 

 

9.

Minutes

To receive for information only the minutes of the previous meeting held on 18 June 2020.

 

10.

Annual Risk Management Report Appendix B

Appendix B relates to the public report Annual Risk Management Report.

11.

ICT Capital programme

To provide Cabinet with an overview of the Oracle Cloud implementation and to seek approval for a number of financial recommendations to enable the successful delivery of the project.