Agenda and minutes

Cabinet
Thursday 10th September 2020 6.00 pm

Venue: Virtual meeting

Contact: Jane Game  Democratic Services Officer

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Cllr Sleigh and Cllr Nash.

2.

Declaration of Interest

To receive declarations of interest from Members.

Minutes:

None were received.

3.

Questions and Deputations

To answer any questions, if any asked by any resident of the Borough pursuant to Standing Orders.

Minutes:

None received.

4.

Minutes pdf icon PDF 201 KB

To receive for information only the minutes of the previous meeting held on 13 August 2020.

Minutes:

The minutes of the meeting held on 13 August were presented for information only.

 

RESOLVED:

That the minutes of the meeting held on 13 August 2020 be received for information including those in private.

5.

Medium Term Financial Strategy update (incorporating the Period 4 position) as at 31st July 2020 pdf icon PDF 287 KB

The purpose of the report is:-

Ø  To outline the Medium term Financial Strategy (MTFS) latest financial position as at 31st July 2020 (Period 4) including the latest Covid-19 financial impact as at the same date;

Ø  To report on the latest Red, Amber, Green (RAG) ratings for the delivery of the (MTFS) savings 2020/21 to 2022/23, as detailed in Appendix A to the report;

Ø  To update on the overall Covid-19 financial position over the current MTFS period compared to the position reported to Cabinet in June 2020. More detail can be found in Appendix B to the report;

Ø  Appendix C to the report provides details of all the budget movements which have taken place up to Period 4 of this financial year, as required by Financial Regulations and the revised budget resulting from those movements, which Members are asked to approve; and

Ø  This report to Full Cabinet summarises the reports to the individual Cabinet portfolio meetings made during September 2020.

Additional documents:

Minutes:

The Cabinet was invited to:

 

Ø  Receive an outline of the Medium Term Financial Strategy (MTFS) latest financial position as at 31st July 2020 (Period 4) including the latest Covid-19 financial impact as at the same date;

 

Ø  Receive a report on the latest Red, Amber, Green (RAG) ratings for the delivery of the (MTFS) savings 2020/21 to 2022/23, as detailed in Appendix A to the report;

 

Ø  Receive an update on the overall Covid-19 financial position over the current MTFS period compared to the position reported to Cabinet in June 2020 as detailed in Appendix B to the report;

 

Ø  Note that Appendix C provided details of all the budget movements which had taken place up to Period 4 of this financial year, as required by Financial Regulations and the revised budget resulting from those movements, Members were asked to approve; and

 

Ø  Note the individual reports to Cabinet portfolio meetings made during September 2020.

 

Members were reminded that due to the Covid-19 pandemic, the deadline for the 2019/20 Statement of Accounts had been amended meaning that a full audited set of accounts was not due until 30 November.

 

With regard to the core Council Revenue Budget excluding Covid-19 financial impact there was a net adverse variance on the Core Council of £0.739m and an adverse variance of £8.339m for the Dedicated Schools Grant (DSG). Headline positions for each Portfolio were set out in the report.

 

Members were advised that since Cabinet received the last report detailing the impact of Covid-19 there had been a significant number of developments that had resulted in the rephasing of some pressures into future years. These were detailed in the report and had reduced the net forecast pressure overall as the end of July to £14.085m. The report went on to detail Covid-19 implications for:

 

·  Adult Social Care

·  Children, Education and Skills

·  Economy and Infrastructure

·  Leisure, Tourism and Sport

·  Resources

·  Other Covid-19 related government funding allocations

 

In relation to the Capital Budget the current budget was £38.857m for 2020/21 and actual expenditure to the end of July was £11.862m, with a forecast variable variance of £0.518m. The current MTFS 2020/21 to 2022/23 saw progress to the end of July showing the overall position was positive, with an overall savings target of £14.174m, £2.085m of which was rated as red.

 

On receiving the report Members sought clarification on a number of points which Officers responded to. Officers clarified the funding for Test and Trace scheme was being used locally to help manage local outbreaks rather than fund the national work also being undertaken. In relation to the reporting of adverse variance on some budgets (Economy and Infrastructure) Officers explained that further work was being undertaken to review income targets, activity and costs to ensure more realistic income targets were set in the future and avoided the need to draw on reserves.

 

Officers confirmed that the forecast pressure in relation to Covid-19 the net position was £14.085m, which can now be spread over 3 years,  ...  view the full minutes text for item 5.

6.

Additional support for Towns and Local Centres pdf icon PDF 171 KB

To update Cabinet on the support provided to our towns and local centres across the Borough and seek approval to agree a process for future support proposals.

Minutes:

 

The Cabinet was provided with an update on the support provided to our towns and local centres across the Borough and Cabinet was invited to agree a process for future support.

 

Members were advised of the impact Covid-19 had had on Town Centres, and on certain areas of the economy such non-food retail and hospitality. Given the unique set of circumstances affecting towns and local centres at present it was recommended that funds be allocated to supplement the national support that had been made available. This would allow beneficial activity to be funded that fell outside the strict eligibility guidelines of existing funding, where it was considered to add value in line with the Economic Recovery Plan. Having been informed by discussions with local stakeholders and council services it was considered that the sum of up to £200,000 was an appropriate allocation.

 

The report went on to highlight a number of developments:

 

·  The development of a Solihull Towns and Local Centres Recovery Framework as part of the Economic Recovery Plan;

 

·  The use of the Governments “Reopening High Streets Safely Fund, Solihull received an allocation of  £192,058;

 

·  Initiatives from GBSLEP including Business Recovery Planning and Click and drop.

 

It was anticipated that £200,000 would be made available from the £2m Place Making Fund established from business rates windfall income in 2019/20. This would support Council initiatives and the activities of key stakeholders within towns and local centres as part of the ongoing ‘high street’ recovery activity. If approved, this would be allocated on a case by case basis through the Economy and Infrastructure Directorate.

 

In welcoming the report, Members wanted assurances that other areas in the Borough would not be overlooked, when the money was allocated, and the money would not be spent in the same places. Officers confirmed that all areas of the Borough would be able to apply for the funds. Officers also confirmed how the rest of the ERDF fund would be allocated.

 

RESOLVED:

(i)  That the importance given to supporting towns and local centres within the Council’s Economic Recovery Plan be noted;

 

(ii)  That the financial support of up to £200,000 to fund local interventions and activities in towns and local centres which align with the Council’s Economic Recovery Plan be approved; and

 

(iii)  That approval be given to the initiatives supported through this funding to be delegated to the Director of Economy and Infrastructure in consultation with the Leader of the Council.

7.

Exclusion of the Public and Press

The meeting is likely not to be open to the public during discussion of the following items because the reports contain exempt information as defined in Schedule 12A to the Local Government Act 1972

Minutes:

RESOLVED:

That, pursuant to Section 100A (4) of the Local Government Act 1972, the press and public be now excluded from the meeting for the remainder of the business to be transacted, on the grounds that there would be disclosure to them of exempt information in terms of paragraph 3 of Part 1 of Schedule 12A to the said Act.

 

 

8.

Minutes

To receive for information only the minutes of the meeting held on 13 August 2020.