Agenda and minutes

Cabinet
Thursday 5th September 2019 6.00 pm

Venue: Committee Room 1 Civic Suite

Contact: Jane Game  Democratic Services Officer

Media

Items
No. Item

1.

Apologies

Additional documents:

Minutes:

Apologies were received from Cllr Tildesley.

2.

Declaration of Interest

To receive declarations of interest from Members.

Additional documents:

Minutes:

In relation to item 5 Councillor Courts and Richards reminded Members that they had been Directors on the North Solihull Partnership Board. In relation to item 10 Councillor Sleigh reminded Members he was appointed Deputy Mayor to the WMCA and Councillor Grinsell also sat on a number of WMCA Boards.

 

3.

Questions and Deputations

To answer any questions, if any asked by any resident of the Borough pursuant to Standing Orders.

Additional documents:

Minutes:

None received.

4.

Minutes pdf icon PDF 55 KB

To receive for information only the minutes of the previous meeting held on 8 August 2019.

Additional documents:

Minutes:

The minutes of the meeting held on 8 August 2019 were presented for information only.

 

RESOLVED:

That the minutes of the meeting held on 8 August 2019 be received for information only.

5.

Medium Term Financial Strategy update (incorporating the Period 4 position) as at 31st July 2019 pdf icon PDF 251 KB

The purpose of the report is:

 

Ø  To outline the Medium term Financial Strategy (MTFS) latest financial position as at 31st July 2019 (Period 4) and the latest Red, Amber, Green (RAG) ratings for the delivery of the (MTFS) savings 2019/20 to 2021/22. See Appendix A for more detail;

 

Ø  Appendix B provides details of all the budget virements which have taken place up to Period 4 of this financial year, as required by Financial Regulations and the revised budget resulting from those virements, which Members are asked to approve;

 

Ø  To provide Full Cabinet with a summary of the latest position in relation to the individual Cabinet portfolio holder pressures and mitigations for the period of the MTFS 2019/20 to 2021/22 with headlines where there are any new or changed emerging pressures and proposed mitigations. See Appendix C for more details; and

 

Ø  To summarises the reports to the individual Cabinet portfolio meetings during September 2019.

Additional documents:

Minutes:

The Cabinet was invited to:

 

Ø  Consider the Medium Term Financial Strategy (MTFS) latest financial position as at 31st July 2019 (Period 4) and the latest Red, Amber, Green (RAG) ratings for the delivery of the (MTFS) savings 2019/20 to 2021/22. As detailed at Appendix A;

 

Ø  Consider Appendix B which provided details of all the budget virements which had taken place up to Period 4 of the financial year, as required by Financial Regulations and the revised budget resulting from those virements, which Members were asked to approve;

 

Ø  Consider a summary of the latest position in relation to the individual Cabinet portfolio holder pressures and mitigations for the period of the MTFS 2019/20 to 2021/22 with headlines where there were any new or changed emerging pressures and proposed mitigations. As detailed at Appendix C: and

 

Ø  Consider the summary reports received by the individual Cabinet portfolio meetings during September 2019.

 

The Director of Resources and Deputy Chief Executive reported that the 2018/19 Statement of Accounts was completed on time, audited and published on 31 July 2019. Once again the accounts were unqualified and the Audit Findings Report contained no recommendations.

 

The Director briefed Members on the current 2019/20 MTFS and the uncertainty which remained around Brexit and the Chancellors plans for a one year review, rather than the planned multi-year spending review. In light of the situation the 2020/21 – 2022/23 MTFS preparation was set out in the report. The Director also referenced the Chancellors recent budget statement made on 4 September 2019, and advised that a detailed update would be provided to the Budget Strategy Advisory Group.

 

Members were advised that the revenue budget – forecast out-turn position a net nil forecast for Core Council was expected and an adverse variance of £5.602m for the DSG. The Director advised that given the significant variance with the DSG, an internal Board had been established to oversee the creation and delivery of an internal DSG Recovery plan, which would be presented to Cabinet in October. The Director also advised that the Leader had written to the Minister expressing concerns over SEND funding and the wider funding issues faced.

 

The Core Council revenue forecast included an adverse variance of £2.108m, which was being addressed to a net nil position through one off mitigation actions to the value of (£2.108M). The details per portfolio was set out in the report as were the Capital Budget forecast out-turn position, the MTFS rag status savings 2019/20 to 2021/22 and the Cabinet Portfolio three year forecasts financial positions against the current MTFS 2019/20-2021/22.

 

On receiving the report Members acknowledged the hard work of Officers on completing the 2018/19 Statement of Accounts on time, being unqualified with no recommendations. Members acknowledged the funding pressures which existed but noted the strong position regarding the status of the RAG ratings of MTFS 2019/20 to 2021/22.

 

 

RESOLVED:

(i)  That the current financial position be noted and Members confirmed they were satisfied with the actions being taken to address  ...  view the full minutes text for item 5.

6.

Berkswell Parish Neighbourhood Development Plan Referendum Result pdf icon PDF 147 KB

To seek agreement that the Berkswell Parish Neighbourhood Development Plan can be ‘made’ following a successful referendum.

Additional documents:

Minutes:

The Cabinet was invited to agree that the Berkswell Parish Neighbourhood Development Plan can be ‘made’ following a successful referendum.

 

Members were advised that the Berkswell Parish Neighbourhood Development Plan Referendum was held on 18 July 2019 and the result showed clear support for the Neighbourhood Plan with a total of 536 votes cast in favour and 29 votes against. This equated to 94.87% voting ‘yes’ and 5.13% voting ‘no’.

 

The Regulations state that a neighbourhood plan came into force as part of the statutory development plan immediately after it had been approved at referendum, whether it was ‘made’ or not. However, it must be formally ‘made’ by the local planning authority within 8 weeks.

 

Members welcomed the outcome of the referendum and recognised the efforts of the Parish Council and the local community in getting this off the ground. Members felt it was important that all Parish Councils and local communities be encouraged to consider this route given the benefits that can be afforded to local communities, through the unlocking of CIL monies.

 

 

RESOLVED:

(i)  That the result of the Berkswell Parish Neighbourhood Development Plan Referendum held on 18 July 2019 be noted;

 

(ii)  That it be noted that as a result of a successful referendum, the Neighbourhood Development Plan now forms part of the Borough’s statutory Development Plan; and

 

(iii)  That it be agreed that, in accordance with the statutory requirements, the Berkswell Parish Neighbourhood Development Plan be formally ‘made’.

 

7.

Proposed Development of Regional Material Recycling Facility with Partnering Authorities pdf icon PDF 390 KB

To provide Cabinet with an update on progress with the development of a Material Recycling Facility (MRF) to serve the sub-region and to seek further support and commitment to Solihull’s continued participation in the Project, including on-going financial investment. A separate report on the commercial aspects of this proposal is included in the private part of the agenda.

Additional documents:

Minutes:

The Cabinet was provided with an update on progress with the development of a Material Recycling Facility (MRF) to serve the sub-region and to seek further support and commitment to Solihull’s continued participation in the Project, including on-going financial investment. A separate report on the commercial aspects of the proposal was contained in the private part of the agenda.

 

The report detailed the issues, as well as the current disposal arrangements, and the business case for the proposal before Members. The rational for developing a Local Authority owned Materials Recycling Facility were set out in the report, and the business case had been evaluated by an internal multi-functional team who had assessed and challenged the operational, financial and legal elements of the project. The benefits of Solihull’s continued involvement in the project were detailed in the report.

 

As well as the report Members received a presentation from the Assistant Director for Highways and Environment, Head of Services – Waste and Recycling and Senior Accountant - Financial Cycle Team.

 

On receiving the report Members recognised the project was innovative, but not without risk, but were of the view the risks were manageable. Members also noted that alternative options to the proposal were limited, likely to be more expensive, and not without risk as well, given that other local authorities had received no bids for their recent contracts.

 

Members were also drawn to the proposal because of the quality of the final product, the increase in recycling and the flexibility and control the proposal offered the Council. Members noted that the MRF would be dealing predominantly with local authority waste but if capacity allowed commercial waste could also be included under the proposed structure. Members were also reassured that the facility would be designed to be flexible and allow it to be adapted to change to changing market demands and government strategies.

 

RESOLVED:

(i)  That it be approved that the Council enters into the Joint Working Agreement (2) (JWA2) between the Council and the Partner Councils in order to facilitate the delivery of the Materials Recycling Facility (MRF);

 

(ii)  That it be agreed to delegate authority to the Director of Resources & Deputy Chief Executive (in consultation with the Cabinet Member for Resources) to finalise the terms and make such variations as is deemed necessary to the terms of the Joint Working Agreement (2) with the Partner Councils and the admittance of additional Partner Councils in the future;

 

(iii)  That following the completion of the Business Case and Joint Working Agreement (2) by all the Partner Councils approve the commencement of a competitive procurement process by Coventry City Council on behalf of the Partner Councils (acting as Lead Authority);

 

(iv)  That it be agreed to delegate authority to the Director of Resources & Deputy Chief Executive, in consultation with the Solicitor to the Council and the Cabinet Member for Resources to finalise and agree the detailed terms of the transaction with AssetCo. The authority under this delegation shall also include:

 

 

(a)  the power  ...  view the full minutes text for item 7.

8.

Exclusion of the Public and Press

The meeting is likely not to be open to the public during discussion of the following items because the reports contain exempt information as defined in Schedule 12A to the Local Government Act 1972

Additional documents:

Minutes:

RESOLVED:

That, pursuant to Section 100A (4) of the Local Government Act 1972, the press and public be now excluded from the meeting for the remainder of the business to be transacted, on the grounds that there would be disclosure to them of exempt information in terms of paragraph 3 of Part 1 of Schedule 12A to the said Act.

 

 

9.

Proposed Development of Regional Material Recycling Facility with Partnering Authorities

To provide Cabinet with details of the commercial aspects for the development of a Material Recycling Facility (MRF) to serve the sub-region.

10.

Update on Applications to Funding Bodies that Support the Council's Priorities

To inform the Cabinet of the progress of external funding applications on behalf of the Council and invite Cabinet to agree the acceptance of external funding to support the delivery of the Council’s priorities.