Agenda and minutes

Thursday 1st October 2020 6.00 pm

Venue: Committee Room 1 Civic Suite

Contact: Jane Game  Democratic Services Officer


No. Item



Additional documents:


None were received.


Declaration of Interest

To receive declarations of interest from Members.

Additional documents:


Cllr Hawkins advised he knew one of the residents referred to in Mr Coombs deputation.



Questions and Deputations

To answer any questions, if any asked by any resident of the Borough pursuant to Standing Orders.

Additional documents:


Three requests were received to address Cabinet from residents of the Borough:


·  Mrs McGarry asked when the Local Plan Transport Assessment would be made public.


·  Mr Coombs made a deputation setting out his concerns regarding the “Arden Triangle” (site 9).


·  Cllr McLoughlin made a deputation setting out his concern regarding the length of the consultation period being the statutory minimum of 6 weeks during a pandemic and the need for the Local Plan in its final format be presented to Council for final approval prior to submission to the Secretary of State.


The Leader responded to each question and deputation.


Minutes pdf icon PDF 237 KB

To receive for information only the minutes of the previous meeting held on 10 September 2020.

Additional documents:


The minutes of the meeting held on 10 September were presented for information only.



That the minutes of the meeting held on 10 September be received for information.


Local Plan Review – Draft Submission Plan pdf icon PDF 270 KB

To seek Cabinet’s endorsement of the Local Plan Review - Draft Submission Plan and to make a recommendation to Full Council seeking approval for publication of the plan and arrangements for submission of the plan to the Secretary of State for examination.(Please note Appendix B will be uploaded next week)

Additional documents:


The Cabinet was invited to endorse the Local Plan Review - Draft Submission Plan and asked to make a recommendation to Full Council on 6 October 2020 seeking approval for publication of the plan and arrangements for submission of the Plan to the Secretary of State for examination.


Members were reminded that the Council had already consulted on Issues and Options twice on a Draft Local Plan. These earlier consultations had helped shape the content of the Plan and the Council now needed to publish the version of the Plan it intended to submit for independent examination.


The Plan contained a strategy and policies that not only set out the level and distribution of where growth took place, but also how it was to be undertaken to ensure quality outcomes, and importantly where it shouldn’t take place. It was also an opportunity to incorporate the Council’s Climate Change Declaration into a statutory plan. Detailed in the report was a summary of some of the key components of the Plan (paragraph 3.5). The report also detailed what the next steps would be (paragraph 3.6).


The Leader advised Members that as well as the deputations received at the start of the meeting, he had also received a number of written representations from Hampton Parish Council and Hockley Heath Parish Council, Knowle Dorridge and Bentley Heath Neighbourhood Plan Forum and Pegasus on behalf of their client. The Leader briefed Cabinet on the issues raised and the responses to be given.


The Cabinet Member for Climate Change, Planning and Housing set out the context for the Plan, and the principles which had informed the development of the Plan. The Cabinet Member referenced the evidence base used to inform the Plan and the benefits which would result from having an agreed Plan in terms of the Council being in control of development within the Borough and the ability to meet the demands for more homes, jobs and infrastructure.


Officers advised Members of the legal framework principles which had, had to be adhered to while developing the Plan i.e.  positively prepared, justified, effective and consistent with national planning policies. Officers also referenced paragraph 3.5 of the report in particular (c) and (e) site selection, and specifically the inclusion of sites in the green belt.


In considering the report Members asked a number of questions, made a number of observations and sought clarification on a number of points which in summary included:-


Ø  Officers confirmed that they would clarify issues raised around site SO1;


Ø  Members felt it was important to provide clear explanations about the mitigations planed with regard to sites selected which were within the green belt;


Ø  It was noted that in relation to the need to increase school capacity, the School Organisation Plan would address the increased demand for school places;


Ø  With regard to concerns about the length of the consultation process, Members were reminded about the previous consultations which had been undertaken over a number of years and the need to  ...  view the full minutes text for item 5.