Agenda and draft minutes

Cabinet
Thursday 15th July 2021 6.00 pm

Contact: Jane Game  Democratic Services Officer

Items
No. Item

1.

Apologies

Minutes:

None received.

2.

Declaration of Interest

To receive declarations of interest from Members.

Minutes:

In relation to item 13 Cllr Holt advised Members that he was a Governor at Alderbrook School, and would not take part in the debate or vote on this item. Cllrs Courts and Sleigh reminded Members they were members of the West Midlands Combined Authority.

3.

Questions and Deputations and Covid Update

To answer any questions, if any asked by any resident of the Borough pursuant to Standing Orders.

Minutes:

No questions or deputations were received.

 

The Deputy Leader of the Council and the Cabinet Member for Adult Social Care and Health provided Members with a Covid update from a regional and Borough perspective.

4.

Minutes pdf icon PDF 263 KB

To receive for information only the minutes of the previous meeting held on 17 June 2021.

Minutes:

The minutes of the meeting held on 17 June were presented for information.

 

RESOLVED:

That the minutes of the meeting held on 17 June 2021 be received for information.

5.

Appropriation of the former Roundmead Day Centre, Chelmsley Wood

To approve the appropriation of the former Roundmead Day Centre, Chelmsley Wood, from the General Fund to the Housing Revenue Account, in order to facilitate the vacant possession of the Kingshurst Village Centre regeneration site.

Additional documents:

Minutes:

The Cabinet was invited to approve the appropriation of the former Roundmead Day Centre, Chelmsley Wood, from the General Fund to the Housing Revenue Account, in order to facilitate the vacant possession of the Kingshurst Village Centre regeneration site.

 

The report provided Members with the background to the proposal and the options which had been considered which were set out in section 4 of the report.

 

The property was owned by the Council and had been declared surplus by Adult Care and Support. The building had been used briefly during the Covid pandemic, however all operations had now ceased and the building was once again void.

 

The use of the property for the relocation of the CCTV control centre would support the delivery of the Kingshurst Village Centre regeneration programme, and would bring a vacant building back into beneficial use.

 

 

RESOLVED:

(i)  That the use of the vacant former Roundmead Day Centre as the preferred option for the relocation of the Kingshurst CCTV control centre, in order to support the Kingshurst Village Centre site assembly process be approved; and

 

(ii)  That the appropriation of the property from the General Fund to the Housing Revenue Account on the terms set out in the report be approved.

 

6.

West Midlands Rail Collaboration Agreement 2021 pdf icon PDF 181 KB

To update Cabinet on changes to the West Midlands rail contract and to seek approval to the Collaboration Agreement covering the new regional rail contract.

Additional documents:

Minutes:

The Cabinet was provided with an update on changes to the West Midlands rail contract and sought approval to the Collaboration Agreement covering the new regional rail contract.

 

The report before Members set out the background to the proposal as well as the options which had been considered as set out in section 4 of the report. The preferred option (CA2) was being recommended because it maintained the WMRL’s current level of interest and influence in the new national rail contract for the West Midlands. CA2 also continued to bring in much needed DfT funding for use by the Rail Executive.

As CA2 was a progression of the existing agreement then the WMRL and member authorities would continue to enjoy the same franchise management powers as under CA1 and the same standing with national government. The strengthened CA2 allowed the Rail Executive to respond to situations in a more efficient and effective manner.

The new CA2 allowed WMRL to have a degree of oversight and involvement in the new West Midlands National Rail Contract that was expected to commence in September 2021. 

RESOLVED:

That it be agreed that the Council’s nominated member of the West Midlands Rail Limited Board votes in favour of the proposed Collaboration Agreement (CA2) as set out in Appendix A to the report.

 

 

7.

Kingshurst Redevelopment - Kingshurst Village Centre Regeneration pdf icon PDF 189 KB

To provide an update on progress towards the Full Business Case (FBC) for the Kingshurst redevelopment and to seek approval for the use of Council reserves to deliver the project to FBC and complete property acquisitions.

Minutes:

The Cabinet was provided with an update on progress towards the Full Business Case (FBC) for the Kingshurst redevelopment and to seek approval for the use of Council reserves to deliver the project to FBC and complete property acquisitions.

The report reminded Members that the Kingshurst project was to transform the village centre through the delivery of a thriving community and health-led regeneration scheme. Section 3 of the report provided Members with a progress update since the last report received by Cabinet in December 2020. The report also detailed the current funding position, including site assembly costs and overall capital costs.

 

Section 4 of the report detailed the options which had been considered. Members were reminded that the scheme was a once in a generation opportunity to create a high quality, community focussed, new centre for Kingshurst. The Council’s proposals had received a good level of local support.

 

Members were advised that no external funding opportunities had been identified that would deal with the anticipated funding shortfall for the FBC in the short term. Whilst officers would continue to explore such opportunities, this could not be relied upon in order to keep project development on track. Similarly, a funding bid had been made to cover the remaining costs of acquisition. However, this could not be relied upon due to uncertainty over the outcome.

 

Council reserves relating to the regeneration of North Solihull and investment in property development were available and the approving of the recommendations in the report would ensure that good progress continued to be made. Further financial details were set out in a private appendix.

 

Members questioned what the time line was for knowing the outcome of the levelling up bid, Officers advised it was anticipated that Council would know more in the autumn. With regard to a date when the post office and pharmacy would open, Officers confirmed work was on track, but no specific time could be provided.

 

In relation to those tenants who lived above the Parade and who were concerned about being rehoused, Officers confirmed all tenants affected had been contacted regarding rehousing requirements and this engagement was ongoing. If Members had details of residents specific concerns then they were invited to discuss these with Solihull Community Housing privately.

 

RESOLVED:

(i)  That progress on the development of the Kingshurst project be noted and the following be approved:

(a)  The use of Council reserves as set out in section 3.7 of the report to fund the ongoing development of the Full Business Case; 

(b)  The use of Council reserves as set out in section 3.10 of the report to fund the remaining property acquisitions.

 

8.

Simon Digby Housing Development, Chelmsley Wood pdf icon PDF 345 KB

To update Cabinet on progress made on the proposed residential development of the former Simon Digby site, Chelmsley Wood, and seek approvals necessary to bring the site forward for delivery.

Additional documents:

Minutes:

The Cabinet was provided with an update on progress made on the proposed residential development of the former Simon Digby site, Chelmsley Wood, and sought approvals necessary to bring the site forward for delivery.

 

Members were reminded that the Simon Digby site was allocated in the Solihull Local Plan (2013) for residential development of approximately 200 dwellings. To bring the site forward, the Council had used funds from the West Midlands Combined Authority (WMCA) to assemble the land interests.

 

The report detailed the feasibility work done to support the project and the four shortlisted development options which had been considered, of which Officers were recommending Option 2 – Central Case: Residential Development (177 units) with fence screening and A452 Chester Road access.

 

Members were also advised that five delivery options had been considered and the Developer Delivery model was believed to be the most time and cost efficient approach, as it minimised risk to the Council and also reduced the interface risk of the development phases.

 

On commenting on the report Members felt it was important to try harder to align this development with the Councils aspirations for zero carbon, seek better design and orientation of the buildings, and on this basis it was suggested that option 2 be removed from the recommendation.

 

It was recognised by Members that more housing was needed, but this was a green space which was a meaningful amenity for residents, in area which was built up. It was suggested that other possible sites could be considered within Chelmsley Wood Town Centre, such as the library to bring forward housing which would be more sustainable, than what was being proposed in the report.

 

In responding to these points the Leader advised the proposed development of Chelmsley Wood Town Centre was a very complex piece of work with a longer time frame, and the site suggested would not deliver the same number of units and meet affordable/social housing need. The Leader also referenced the plan attached to the public report which detailed the efforts to create green accessible space. Officers confirmed that infrastructure requirements had been built into the plan.

 

 RESOLVED:

(i)  That the preparation and submission of an Outline Business Case to the West Midlands Combined Authority be approved;

 

(ii)  That the preparation and submission of an Outline Planning Application, including the undertaking of pre-application consultation be approved;

 

(iii)  That the advertising of the intention to appropriate c. 5ha of land, consisting of public open space shaded yellow on the plan attached at Appendix 3 (“the Open Space Land”), for planning purposes (as defined in section 246(1) of the Town and Country Planning Act 1990, and in accordance with section 122(2A) of the Local Government Act 1972 (“the 1972 Act”) be approved;

 

(iv)  That it be agreed to delegate authority to the Director of Resources and Deputy Chief Executive, acting in consultation with the Leader of the Council, to consider any objections to the proposed appropriation of the Open Space Land received;

 

(v)  That  ...  view the full minutes text for item 8.

9.

Exclusion of the Public and Press

The meeting is likely not to be open to the public during discussion of the following items because the reports contain exempt information as defined in Schedule 12A to the Local Government Act 1972

Minutes:

RESOLVED:

That, pursuant to Section 100A (4) of the Local Government Act 1972, the press and public be now excluded from the meeting for the remainder of the business to be transacted, on the grounds that there would be disclosure to them of exempt information in terms of paragraph 3 of Part 1 of Schedule 12A to the said Act.

 

 

 

10.

Private Appendix - Kingshurst Redevelopment - Kingshurst Village Centre Regeneration

This appendix is referenced in the public report.

11.

Private Appendix - Simon Digby Housing Development, Chelmsley Wood

Private appendix referred to in public report.

12.

Oracle Cloud Programme

To provide Cabinet with an update on the progress with Oracle Cloud implementation and to seek approval for a number of financial recommendations to enable the successful delivery of the programme.

13.

Schools Capital Budget Allocation

To request that Cabinet approves the proposed revised budgets for Alderbrook and Cheswick Green schools to create facilities for 1 FE expansions at both sites and associated works.