Agenda and minutes

Audit Committee
Monday 15th March 2021 2.00 pm

Venue: Remote

Contact: David Acton  Democratic Services

Items
No. Item

1.

Apologies

Minutes:

Mr Evans Mbajah tended his apologies.

2.

Declarations of Interest

To receive declarations of interest from Members

Minutes:

There were no declarations of interest from Members.

3.

Questions and Deputations

To answer questions, if any, asked by any resident of the Borough pursuant to Standing Orders.

Minutes:

There were no questions or deputations.

4.

Minutes pdf icon PDF 204 KB

To receive the minutes of the previous meeting.

Minutes:

The minutes of the meeting held on 10 February 2021 were confirmed as a true record.

 

5.

Verbal Update from the External Auditor

To receive a verbal report from the External Auditor

Minutes:

The External Auditor advised:-

·  That the Audit Housing Benefits Claim had been sent to the Department for Works and Pensions and a report on the findings would be presented to the June meeting; and

·  Planning was taking place with officers for the new year audit plan with a view to bring to the June meeting..

 

6.

Financial Regulations – 2021/22 Update pdf icon PDF 176 KB

To consider the Council’s revised Financial Regulations and associated documents.

Additional documents:

Minutes:

The Committee were asked to consider the Council’s annually revised Financial Regulations, the framework for the authority’s financial affairs, which took into account organisational and operational changes as well as those made to processes and procedures to ensure the maintaining of good financial practice.

RESOLVED

The Committee recommended the revised Financial Regulations and other associated guidance documents, as set out within Appendices A-F of the report, for onward approval by Governance Committee on 24th March 2021 and finally Full Council, to be enforced from 1st April 2021.

7.

2020/21 Statement of Accounts Plans pdf icon PDF 166 KB

To present the proposed timetable for the Council’s 2020/21 Statement of Accounts using information available at the time of writing to explain the considerations, detailed plans and implications of the revised timetable.

Minutes:

The Finance Manager reminded the Committee that the deadlines for the 2019/20 Statement of Accounts were extended by a couple of months due to the emerging coronavirus pandemic. Further to writing the report information had been received that deadlines for 2020/21 would follow those of 2019/20.

RESOLVED

The Committee noted the revision to the timeline for the completion of the draft 2020/21 Statement of Accounts.

8.

CIPFA Financial Management Code – March 2021 Update pdf icon PDF 164 KB

To update on the Council’s progress towards compliance with the CIPFA Financial Management Code.

Additional documents:

Minutes:

The Committee were reminded that in March 2020 they were advised of the officer assessment of current levels of compliance with the CIPFA Financial Management Code and the action plan for achieving desired compliance levels by April 2021. However, the implementation of some of the planned measures had been delayed due to the Council having to address significant new priorities in response to the coronavirus pandemic.

The Finance Manager set out the updated proposals of actions required to achieve full compliance with the code, including revised timescales, and confirmed that the March 2020 assessment of compliance against the code expectations still stood.

RESOLVED

The Committee were content with the revised action plan, as set out within both Appendix A and B of the report, to ensure full compliance.

 

9.

Monitoring Report Internal Audit pdf icon PDF 156 KB

To inform the Audit Committee of work undertaken by Audit Services as at March 2021.

Additional documents:

Minutes:

The Committee were advised of work undertaken by Internal Audit as at March 2021.

RESOLVED

The Committee noted the work undertaken by Internal Audit as at March 2021.

10.

RISK MANAGEMENT INFORMATION REPORT pdf icon PDF 175 KB

1.1 As part of the Council’s Risk Management Approach, Audit Committee:

- Monitors the effective development and operation of risk management
- Considers compliance with the Risk Management Policy and Procedure

Additional documents:

Minutes:

The Audit Manager detailed information of identified corporate risks, how they were being managed and that all had been reviewed by the Corporate Leadership Team on 2nd February 2021.

RESOLVED

The Committee noted the report in respect of the identified corporate risks.

11.

Exclusion of the Press and Public

That pursuance of section 100A(4) of the Local Government Act 1972, the press and public be now excluded from the remainder of the business to be transacted on the grounds that there would be disclosure to them of exempt information in terms of Schedule 12A to the said Act.

Minutes:

The Chairman did move that the press and public be now excluded from the remainder of the business to be transacted, on the grounds that there would be disclosure to them of exempt information as defined in Schedule 12A to the Local Government Act 1972.

 

12.

Minutes

To receive the private minutes of the previous meeting.

13.

Solihull Catering Services

To update Members on the progress made on the recommendations from the audit report dated September 2019

14.

Update on the Special Educational Needs & Disability (SEND) Level 5 audit and Education Placements Level 4 audit.

To update members of the Audit Committee on the work being undertaken to address the challenges and issues identified in the SEND level 5 audit and the Education Placements level 4 audit undertaken in October 2019.

15.

Purchase Card Internal Audit

1.1 To make Audit Committee aware of the request to defer the follow-up audit of the Purchase Card Level 4 audit and the justification for the request.
1.2 To inform the Audit Committee of the latest progress against the recommendations, as highlighted in Appendix A.

16.

Risk Management Information - Appendix D