Agenda and draft minutes

Call In Committee - Tuesday 10th May 2016 5.00 pm

Venue: Civic Suite

Contact: Frazer Powell 

Media

Items
No. Item

1.

Election of Chairman

To appoint a Chairman for this meeting.

Additional documents:

Minutes:

 

Nominations were requested from the Committee for a Councillor to act as Chairman for this meeting of the Call-In Committee.

 

RESOLVED

 

That Councillor K. Hawkins be appointed as Chairman for this meeting of the Call-In Committee.

 

(Councillors T Hodgson and J Windmill requested that it be recorded that they abstained from participating in the vote on the appointment of the Chairman of the Call-In Committee).

 

(Councillor K.Hawkins in the Chair for this meeting).

 

2.

Apologies for absence

Additional documents:

Minutes:

There were no apologies submitted for absence.

3.

Declarations of Pecuniary and Conflicts of Interests

To receive declarations of interest from Members in accordance with the Code of Conduct (Members are directed to the guidance sheet attached)

 

Additional documents:

Minutes:

There were no declarations of pecuniary or conflicts of interests made.

4.

Questions and Petitions

Additional documents:

Minutes:

There were no Questions or Petitions submitted for consideration at this meeting.

5.

Scrutiny Call-In Procedure Note pdf icon PDF 80 KB

The Chairman will advise the Committee of the procedure to be followed.

Additional documents:

Minutes:

The Chairman of the Committee, Councillor K Hawkins advised Members of the Scrutiny Call-In Procedure Note which was included with the agenda for the meeting. The purpose of the Procedure Note was to assist the Committee in its consideration of the request for Call-In submitted regarding the Review of the Parking Displacement Programme decision from the Transport and Highways Cabinet Portfolio Holder (CPH) Decision Session on 7 April 2016.

The Call-In Committee was advised that once it had considered the reasons for Call-In, together with the original report from the CPH Decision Session on 7 April 2016 and the further evidence submitted by the Cabinet Portfolio Holder for Transport and Highways and had the opportunity to ask questions of all the parties to both the decision and the reasons for Call- In, it could then apply the following tests to the Call-In request:

 

·  Were in the context of the Call-In grounds, all the relevant factors taken into account by the Cabinet Portfolio Holder when reaching the decision?

 

·  Was the decision a reasonable one for the Cabinet Portfolio Holder to have made in the circumstances?

6.

The Call-In Notice pdf icon PDF 113 KB

The Call- In Notice submitted in respect of Councillor T Richards decision concerning the Review of the Parking Displacement Programme, including an additional statement from Councillor C Williams.

 

Additional documents:

Minutes:

The Committee was advised that the purpose of the meeting was to consider a request for Scrutiny Call-In, submitted by Councillors M Hewings, C Williams and M Wilson. The Call-In request related to the decision of Councillor T Richards OBE, Cabinet Portfolio Holder for Transport and Highways in respect of the Review of the Parking Displacement Programme. The decision was made at the Cabinet Member`s Decision Session on Thursday, 7 April 2016.It was decided to abandon permanently the Parking Displacement Programme.

 

The reasons for the Scrutiny Call-In were:

 

(1) There was insufficient evaluation of the alternative options considered in the report. The evaluation consisted of a few bullet points but no costing`s or commentary or genuine evaluation of the alternatives that the Cabinet Member could consider.

(2) An unfortunate lack of consideration within the report of the needs of disabled people who struggled greatly in either getting to vehicles parked a long way away, or could not pass down pavements due to parked vehicles, a symptom of the lack of displacement parking. The report`s equalities and diversity commentary stated that equality needs were met by the provision of disabled bays, but disabled bay applications were routinely refused due to the bay being too far from the home even if it’ was the nearest possible location for the disabled bay.

(3) Equalities and Diversity there was no consideration within the report of the disproportionate impact the decision would have on people in the most deprived communities in the Borough. There was a strong correlation between deprivation and streets appearing on the list for displacement parking.

 

Councillor C Williams had also submitted a supplementary document in support of the application for Scrutiny Call-In.

In summary, the documents stated that:

  • The original paper submitted to the Cabinet Member was lacking in a number of respects, which resulted in the Cabinet Member having less information than he should have been provided with at his Decision Session.
  • Displacement Parking was far more complex than the original report suggested.
  • There were sufficient reasons to suggest that the Cabinet Member may have reached a different conclusion had the alternatives options been explored.
  • It was recommended that the Call- In Committee refer the issue back to officers to evaluate other options and then report to the Cabinet Portfolio Holder to make the final decision.
  • It was also recommended that the Scrutiny Board for Stronger Communities Neighbourhood Services considers the matter.

 

Councillors M Hewings, M Wilson and C Williams provided further details on why they considered that the Displacement of Parking Review decision should be reconsidered by the Cabinet Member for Transport and Highways and be referred to the Stronger Communities and Neighbourhood Services Scrutiny Board.

The Committee was advised of an incident when a person on a disabled scooter fell off the vehicle due to having to drive a round a number of cars parked on a grass verge, it was submitted that the cars parked on the grass verge were the cause of the accident. Members were  ...  view the full minutes text for item 6.

7.

Papers considered by the Cabinet Portfolio Holder for Transport and Highways pdf icon PDF 588 KB

Documents considered by Councillor T Richards OBE as part of the decision making process on 7 April 2016.

Additional documents:

Minutes:

The Committee considered the report submitted to the Cabinet Portfolio Holder Decision Session for Transport and Highways on 7 April 2016 in respect of the Parking Displacement Programme, together with the decision of the Cabinet Portfolio Holder, Councillor T Richards OBE from his above Decision Session.

 

8.

Statement made by Councillor T Richards OBE in respect of the grounds cited in the call - in notice pdf icon PDF 81 KB

To review the decision taken by Transport and Highways Cabinet Member on the 7 April 2016 to permanently abandon the Council’s Parking Displacement Programme.

 

Additional documents:

Minutes:

The Call-In Committee considered a report prepared on behalf of Councillor T Richards OBE which responded to the reasons for the Call-In request.

Members were advised that the Parking Displacement Programme was in operation and funded between 2001 and 2008. The Programme included schemes to provide new off-road parking spaces, widening roads locally and providing access roads to off road areas converted for parking.

In June 2008, a report was submitted to a Cabinet Decision Session to Review the Parking Displacement Programme. The report highlighted a number of matters:

 

  • The work of officers trying to resolve neighbourhood disputes over the schemes.
  • Issues of residents using more than one parking space and leaving cars parked in parking spaces for long periods of time.
  • Repeat requests received from areas where new parking areas had been provided already.
  • The overall reduced effectiveness of the schemes.

 

A further review of the Parking Displacement Programme was undertaken in October 2009, given that similar issues were raised as in 2008, it was agreed by the Cabinet Portfolio Holder that the Programme remain suspended. The Parking Displacement Programme was reviewed in December 2011, it was decided that the Programme be suspended for a further three years. This decision was based on the matters mentioned in previous reports and that a budget had not been allocated to the Programme. In April 2016, the Cabinet Portfolio Holder for Transport and Highways decided that the Parking Displacement Programme be abandoned permanently. The reasons for recommending the option preferred was detailed at paragraph 5.1 of the report. A response to the reasons for the Scrutiny Call-In was detailed at paragraph 6.1 of the report. The report of Councillor Richards OBE advised Members of the scope of the decision, the factors taken into account when reaching it and the reasons for it.

 

Councillor T Richards OBE advised that he shared a number of the concerns regarding the Parking Displacement Programme, particularly that there should be one single budget for the work. He advised that a number of the problems raised by the administration of the Programme were not solvable.

During the Call-In Committee`s consideration of the report and the questions to both the three Members who submitted the Call-In and Councillor T Richards OBE, Members raised the following matters:

  • Inconsiderate car parking was continuing to damage the condition of  highways and grass verges throughout the Borough.
  • A piece meal approach to the Parking Displacement Programme would not work, it would be better if the various financial elements for the Programme were included in a single budget.
  • The correct decision was made in  April 2016.
  • The problems raised relating to the practical operation of the Parking Displacement Programme affected  car parking provision across the whole of the Borough.
  • Action needed to be taken to encourage public transport provision in the Borough.
  • The Council needed to take action regarding parking problems throughout the Borough, there was an over reliance on car use in the Borough.
  • The impact of damage to grass verges caused by  ...  view the full minutes text for item 8.