Agenda and minutes

Resources & Delivering Value Scrutiny Board
Tuesday 20th July 2021 6.00 pm

Venue: Council Chamber - Civic Suite. View directions

Contact: Paul Rogers  Email: paul.rogers@solihull.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

PUBLIC MINUTES

 

Present

 

 

Councillors: M Parker (Chairman),  D Holl-Allen MBE (Vice Chairman),  S Davis, A Sandison, P Thomas, A Rebeiro, M Allen, B Groom, W Qais

 

Officers

 

 

 

 

 

Paul Johnson: Director of Resources & Deputy Chief Executive

Sam Gilbert: Assistant Director (Finance & Property Services)

Paul Langham: Assistant Director (Business Systems)

Jenny Wood: Director for Adult Care & Support

Ruth Tennant: Director of Public Health & Commissioning

Olly Dodds: Audit Manager

Frank McSheffrey: Assistant Director, Children, Young People & Families

Paul Rogers: Democratic Services

 

 

 

1.  Apologies for absence

 

No apologies for absence were received.

 

2.

Declarations of Pecuniary or Conflicts of Interest

Minutes:

No declarations of interest were received.

 

3.

Questions and Deputations

Minutes:

No questions or deputations were received.

 

4.

Minutes pdf icon PDF 279 KB

To consider for approval the draft Minutes arising from the Resources and Delivering Value Scrutiny Board meeting held on 22nd June 2021.

Minutes:

The Resources and Delivering Value Scrutiny Board:

 

RESOLVED:

 

(i)  To agree the Minutes arising from the Resources and Delivering Value Scrutiny Board meeting held on 22 June 2021 as an accurate record.

 

5.

RISK MANAGEMENT INFORMATION REPORT pdf icon PDF 176 KB

The purpose of this report is to provide the Resources & Delivering Value Scrutiny Board with an update on the Council’s strategic risk register.

Additional documents:

Minutes:

The Director of Resources & Deputy Chief Executive introduced the report before the Scrutiny Board. The purpose of the report was to provide the Scrutiny Board with an update on the Council’s Strategic Risk Register.

 

Members were informed that the Strategic Risk Register was reviewed annually by Cabinet and on a quarterly basis by the Audit Committee. The Council operated an escalation process through its risk management arrangements, with each Directorate within the Council maintaining its own Risk Register with the means to escalate any risk to the Corporate Risk Register. Every strategic risk was assigned ownership to a member of the Corporate Leadership Team (CLT).

 

Appendix B to the report detailed a Summary of Corporate Risks, providing mitigating actions against each recorded risk, ownership of the risk, direction of travel and progress made in addressing each risk.  

 

Members of the Scrutiny Board were invited to raise questions in relation to the report detail, which in summary included the following matters:

 

Councillor Allen queried whether a permanent appointment had been made to the vacant Director for Children’s Services & Skills post and was advised that an appointment had been made, with the successful applicant expected to take up the post during October 2021.

 

Councillor Sandison noted Out of Borough Placement costs and questioned whether there was any further scope for using in borough placements. Members were advised that the Council’s Commissioning Services Team were undertaking reviews addressing the high cost of placements, which entailed proactively searching for the best Value for Money placements.  The Covid-19 pandemic had resulted in further additional pressures placed on Children’s Services in seeking available children’s placements, which had consequently resulted in having to use higher cost placements in some cases.  Work was also in progress addressing related commissioning placement costs.

 

Councillor Allen referenced Information Security Breaches assessed as Net Amber 8 (Appendix B) and sought clarification as to whether any such breached had occurred.  The Director of Resources and Deputy Chief Executive advised that there had been one recorded breach, but this was not at a level resulting in the Council being fined by the Information Commissioner.

 

A Member referenced the Duty of Care – Children’s (Appendix B) risk indicator and questioned whether the Council was facing any recruitment and retention challenges in relation to children’s social workers.  Members were advised that a number of social workers had left the Council for personal reasons and due to other opportunities arising in the West Midlands region generally.  The Council was working towards securing a full complement of social workers.  Children’s services were also working with the Council’s Human Resources service to develop a Workforce Strategy to help support successful recruitment and retention.

 

Councillor Rebeiro sought clarification as to when the SEND Improvement Board was established and queried whether there was any further information available in relation to the Delivery of the Children’s Social Care Sufficiency Strategy (Children’s Services Pressures – Appendix B).  The Director of Resources and Deputy Chief Executive informed Members that the SEND Improvement Board  ...  view the full minutes text for item 5.

6.

EXCLUSION OF THE PRESS AND PUBLIC

The meeting is not open to the public during discussion of the following items because the reports contain exempt information as defined in Schedule 12A to the Local Government Act 1972.

Minutes:

The meeting was not open to the public during discussion of the following items because the reports contained exempt information as defined in Schedule 12A to the Local Government Act 1972.

 

7.

RISK MANAGEMENT INFORMATION REPORT - APPENDIX C

8.

Oracle Cloud Programme Update Report

To provide the Resources and Delivering Value Scrutiny Board with an update on the progress of the Oracle Cloud Programme.