Agenda and minutes

Resources & Delivering Value Scrutiny Board
Monday 6th June 2022 6.00 pm

Venue: Civic Suite, Solihull

Contact: Paul Rogers 

Media

Items
No. Item

1.

CONFIRMATION OF ELECTION OF CHAIRMAN AND APPOINTMENT OF VICE CHAIRMAN 2022/23

At the Annual General Meeting of Council held on Tuesday, 17th May 2022, Councillor M Parker and Councillor R Holt were proposed as Chairman and Vice- Chairman respectively for the 2022/23 municipal year, subject to confirmation at this meeting.

 

Subject to there being no further nominations, the Resources and Delivering Value Scrutiny Board will be invited to confirm those appointments.

 

Additional documents:

Minutes:

Present

 

 

Councillors: M Parker (Chairman), J Tildesley, Y Clements, D Gibbin, J O’Nyons, M Allen, A Adeyemo, N Moses and A Hodgson

 

 

Officers

 

 

 

 

 

 

Paul Johnson: Director of Resources and Deputy Chief Executive

Sam Gilbert: Assistant Director, Finance & Property Services

Paul Rogers: Democratic Services

 

 

1.  CONFIRMATION OF ELECTION OF CHAIRMAN AND VICE CHAIRMAN 2022/23

 

Councillor M Parker and Councillor R Holt were confirmed unanimously as Chairman and Vice Chairman respectively for the Resources and Delivering Value Scrutiny Board for the 2022/23 municipal year.

 

2.

Apologies

Additional documents:

Minutes:

Apologies were received from Councillor R Holt, for whom Councillor J O’Nyons was substituting.

 

3.

Declarations of Pecuniary or Conflicts of Interest

Additional documents:

Minutes:

No questions or deputations were received.

 

4.

Questions and Deputations

Additional documents:

Minutes:

No questions or deputations were received.

 

5.

Minutes pdf icon PDF 371 KB

To consider for approval the draft public Minutes arising from the Resources and Delivering Value Scrutiny Board meeting held on 31st March 2022.

Additional documents:

Minutes:

The Resources and Delivering Value Scrutiny Board:

 

RESOLVED:

 

To agree the Minutes arising from the Resources and Delivering Value Scrutiny Board meeting held on 31 March 2022 as a true record.

 

6.

Resources and Delivering Value Scrutiny Board Draft Work Programme 2022/23 pdf icon PDF 157 KB

For Members consideration, comment and approval of the draft Resources and Delivering Value Scrutiny Board Work Programme for the 2022/23 municipal year.

Additional documents:

Minutes:

The Director of Resources and Deputy Chief Executive introduced the report.

 

Members were informed that a number of issues for scrutiny had been carried over from the previous municipal year owing to their long-term nature.  The Director of Resources and Deputy Chief Executive highlighted the following work programme matters:

 

The Council’s Strategic Risk Register was scheduled for consideration by the Board in July 2022, which had the potential to further shape the remainder of the 2022/23 Work Programme.

 

Progress in implementing the Digital Strategy. Members’ attention was drawn specifically to the importance of cyber security and that they may wish to consider a report weighted in this specific area.

 

The Oracle Cloud Update Report is scheduled for 5th September 2022 and Members were reminded that this was a significant Council wide project with a value of £7M, which was shortly to go live.

 

Members’ attention was drawn to the Town Centre Redevelopment Strategy report scheduled for the Scrutiny Board meeting on 3rd October 2022, which would be a significant milestone report for Members to consider, detailing the selection of a development partner for the redevelopment of Mell Square.

 

A Smarter Ways of Working (SWOW) Update report is scheduled, as is an Asset Master Plan report, which will address landlord responsibilities for Council assets under corporate management.

 

A Review of the Council’s Financial Position (including the impact on Children’s Services) was due to come to the Board, as was the annual Complaints and Compliments report, incorporating resident satisfaction.

 

A Sickness Absence and Employee Well-Being report was scheduled for 12th December 2022.

 

An Oracle Cloud Update Report was scheduled for 9th January 2023, with the Budget Framework 2023/24 – 2025/26 (Resources Directorate only) report.

 

An All Council Finance/Budget report is scheduled for the Scrutiny Board meeting of 2nd February 2023.

 

The Progress in Delivering Outcomes in the Council Plan was scheduled for 6th March 2023.  The Director of Resources & Deputy Chief Executive advised the Scrutiny Board that this might need to be brought forward to align with the Budget-setting timetable. 

 

Members made a number of suggested changes to the Draft Work Programme. 

 

Following discussion in detail of the Draft Work Programme 2022/23, the Resources and Delivering Value Scrutiny Board:

 

 

 

 

RESOLVED:

 

(i)  To incorporate a report into the 2022/23 Work Programme addressing Council income generation in future years;

 

(ii) To incorporate the Sickness Absence report into the Smarter Ways of Working (SWOW) Update Report;

 

(iii)  To agree to retain within the Work Programme the Building Safety Update Report, rather than referring it to the Economic Development and Managed Growth Scrutiny Board;

 

(iv)  To bring forward in the Work Programme the report on the Council’s Financial Position, including the Impact of Financial Pressures in Children’s Services; and

 

To allow officers to make changes to the dates in the Work Programme to accommodate the changes requested by the Scrutiny Board. 

7.

Exclusion of the Press and Public

The meeting is not open to the public during discussion of the following item because the report contains exempt information as defined in Schedule 12A to the Local Government Act 1972.

Additional documents:

Minutes:

The meeting was not open to the public during discussion of the following item because the report contained exempt information as defined in Schedule 12A to the Local Government Act 1972.

 

8.

Private Minutes - 31 March 2022

To consider for approval the draft private Minutes arising from the Resources and Delivering Value Scrutiny Board meeting held on 31st March 2022.

Minutes:

The Resources and Delivering Value Scrutiny Board:

 

RESOLVED:

 

(i)  To agree the private minutes arising from the Resources and Delivering Value Scrutiny Board meeting held on 31st March 2022 as a true record.

 

 

 

The Resources and Delivering Value Scrutiny Board meeting

Closed at 6:32 p.m.