Venue: Civic Suite, Solihull
Contact: Frazer Powell
Apologies for Absence
Apologies for non attendance at the meeting were submitted by the Chairman, Councillor M Parker. The Scrutiny Board was advised that Councillor Mrs K Wild was substituting for Councillor Parker.
Declarations of Pecuniary or Conflicts of Interest
To receive any declarations of interests , or conflicts of interests from Members.
There were no declarations of interests, or conflicts of interests submitted by Members at this meeting.
Questions and Deputations
To consider any Questions or Deputations submitted in accordance with the Council`s Standing Orders.
There were no questions or deputations submitted at this meeting of the Scrutiny Board.
To consider and approve the minutes from the last meeting of the Scrutiny Board held on 6 June 2017.
The minutes from the last meeting of the Scrutiny Board held on 6 June 2017 were submitted.
That the minutes from the Economic Development and Managed Growth Scrutiny Board from its meeting held on 6 June 2017 be approved by the Scrutiny Board as a correct record.
To consider the issues relating to the
development of a Solihull Cycling and Walking Strategy to increase
cycling and walking levels.
The Scrutiny Board considered the report of the Assistant Director for Growth and Development. The purpose of the report was to enable the Board to consider relevant issues relating to the development of a Solihull Cycling and Walking Strategy. The Strategy would be designed to increase cycling and walking levels in the Borough. In April 2016, the Council published its Solihull Connected Transport Strategy. The aim of the Strategy was to enable greater mobility and connectivity for all by attracting major investment in the transport system and places.
In November 2016, the Solihull Connected Delivery Plan identified the development of a Cycling and Walking Strategy .This was in response to national and regional developments to increase participation levels and foster investment themes and programmes.
The purpose of the Cycling and Walking Strategy with its supporting Local Cycling and Walking Infrastructure Plan (LCWIP) was to develop a long term prioritised infrastructure and engagement change programme. This was intended to significantly increase cycling and walking levels. In April 2017, the Department for Transport (DfT) published its Cycling and Walking Strategy.
The report set out a series of questions to assist Members in their consideration of the Strategy, these were:
· Do Members consider that the investment themes of a Strategic Cycle Network and Creating Safer, healthier communities should still form the basis of the Council`s Cycling and Walking Strategy? Are there any additional broad themes that should be considered?
· Do Members have any evidence or observations on the usage and/or effectiveness of existing cycling and walking infrastructure in the Borough?
· What factors or initiatives should the Strategy consider to help promote behaviour change and increase participation in cycling and walking?
· Do Members have any comments on the routes proposed? , Are there any other routes that should be investigated by the Strategy?
· Do Members consider that the Strategy should set Solihull specific targets, in addition to the existing regional targets for cycling and walking?
· Members may wish to consider the relative merits of the process and in particular the role of stakeholders in the information gathering stage, synergies between cycling and walking and where cycling and walking priorities / greatest potential to increase levels are perceived.
The Boards was advised that the development programme for the Strategy was as follows:
· Prepare Draft Strategy and LCWIP, including stakeholder engagement- up to April 2018.
· Obtain approval to consult and undertake consultation – summer 2018.
· Further consideration of the revised Strategy by the Scrutiny Board- autumn 2018 (subject to inclusion in its Work Programme 2018/19).
The Board considered information from Councillor S Holt who attended as a witness in respect of the cycling element of the report.
Councillor Holt gave a detailed presentation on his views on the Strategy with particular regard to cycling , he concluded with his Top eight Actions in respect of cycling, which in summary were:
· Walking and cycling should more often be considered separately.
· Promotion of cycling should place more emphasis on making cycling pleasanter, rather than safer.
· More ... view the full minutes text for item 5.
To provide the Board with an opportunity to
scrutinise progress on the Local Plan Review (LPR) and the intended
The Scrutiny Board considered the report of the Assistant Director Growth and Development. The purpose of the report was to assist the Board in its scrutiny of the progress of the Local Plan Review, and the intended next steps.
In July 2015 the Council decided that instead of pursuing a Local Area Plan (LAP) for potential development around the HS2 Interchange, it should pursue a review of the Solihull Local Plan (SLP), adopted in December 2013. Two factors supported an early review of the Plan; the requirement to deal with the legal challenge to the housing requirement in the SLP and the requirement to address the housing shortfall occurring in the wider housing market area.
The timetable for the Local Plan Review (LPR) was:
· Scope, Issues and Options consultation – November 2015 to January 2016
· Draft Local Plan consultation – December 2016 to February 2017
· Publication of Submission Draft (for consultation) – winter 2017
· Submission to Secretary of State – spring/summer 2018
· Examination of plan – autumn 2018
· Adoption of the Local Plan Review – winter 2018
The first stage of the LPR consultation took place from 30th November 2015 to 22nd January 2016. At this stage views were invited on the scope of the review, the issues that ought to be taken into account and the broad options for growth that should be considered.
The consultation document set out the key issues/questions and broad options for accommodating the growth anticipated. Over 1,750 responses to the consultation were received, a summary of them and the Council’s responses were reported to the Cabinet Portfolio Holder for Managed Growth`s Decision Session on 18 July 2017.
The report detailed the publicity arrangements for the public consultation on the Draft Local Plan, together with the details of a series of workshops for Members held in 2016 and those proposed for autumn 2017.It also set out proposals in response to a survey of Members on their views on the process used for Member engagement regarding the draft Local Plan.
The report provided information on the requirements of the Housing Market Area (HMA) imposed on the Council and the other 13 Housing Market Area authorities. There was a shortfall of 37,500 dwellings between the number of houses needed between 2011 and 2031 and the number of dwellings across the HMA. This had implications for all authorities in terms of the duty to co-operate.
The report set out detailed information on the principle of the Draft Local Plan requiring Concept Masterplans for each of the allocated sites. This matter was set out in detail at paragraphs 4.15 to 4.21 of the report.
The Planning and Transport Policy Manager advised the Board of the receipt of an e mail from the Chair of the Knowle, Dorridge and Bentley Neighbourhood Forum expressing concern at what that Forum considered was a lack of involvement of Neighbourhood Forums and Parish Councils in the development of Concept Masterplans. The Board noted this information.
The Board noted that scrutiny ... view the full minutes text for item 6.
To provide the Board with an opportunity to
review and comment on the progress on the regeneration plans for
Kingshurst and the intended next steps.
The Board considered the report of the Assistant Director- Managed Growth and Communities. The purpose of the report was to provide Members with an opportunity to review and comment on the progress made to date on the regeneration plans for Kingshurst and the next steps intended.
Work had been undertaken to progress a Masterplan for Kingshurst which was intended to form the basis for the regeneration of the village centre.
The Council was working with CBRE its appointed design consultants. The question of the degree of change which should occur in Kingshurst had been considered as part of the consultation and engagement process, undertaken during December 2016/ January 2017. A survey was undertaken to understand how the current Kingshurst Parade was used ,its strengths , weaknesses and what the community expected to see from the regeneration project.
The consultation generated over 400 responses from a cross section of the local community/ users of the Parade. A further engagement exercise was undertaken to gain the views of Kingshurst centre businesses. Both consultations indicated that the most popular option was the complete demolition of the Parade. The initial analysis by CBRE of the consultation findings ( community and business engagement) and the service area workshop was that the complete demolition of the Parade should be explored in further detail.
The Board was advised that engagement with the NHS had been key to shaping the proposals for Kingshurst. The preferred option was reported to Full Cabinet in June 2017 ,Cabinet noted the progress made on bringing forward proposals for regenerating Kingshurst Village Centre in the form of the draft high level Masterplan. Cabinet endorsed the emerging Masterplan layout ( Option 2 ) as the preferred option and to proceed with developing a detailed Masterplan and authorised public consultation on Option 2.
The key features of the preferred option were:
· Strong links to the park and school
· Potential to create a street front
· Integration of retail , community and health uses
· Deliverability : minimal reliance on third party land and the ability to phase development
The report highlighted the potential impact the complete demolition of the Parade may have on the community and businesses of Kingshurst and requested the views of the Board on how these issues should be addressed. Given the complexity of the project ,particularly the need to obtain vacant possession, the manner in which residents and businesses were engaged with and consulted through, all stages of the development was crucial to the success of the project.
The key to mitigating the potential impacts of the proposals could be provided by effective project management, with the production of a final design.
In order to minimise the impact on businesses, the preferred option had been designed so that the development could be phased. The second stage of the consultation with businesses was underway, the development of a phased approach to the project enabled the Council to evidence that careful consideration had been given to the requirements of businesses and that there was ... view the full minutes text for item 7.
To advise the Scrutiny Board of the discussions from the Scrutiny Work Planning Event held on 26 June 2017 so that it can approve its Work Programme for 2017/18.
The Scrutiny Board considered the report of the Head of Legal and Democratic Services and Monitoring Officer. The purpose of the report was to advise the Board of the discussions from the Scrutiny Work Planning Event held on 26 June 2017 so that it could approve its Work Programme for 2017/18.
Members at the above event considered potential items for inclusion in the Boards Work Programme 2017/18. The following items were identified by Members:
· Housing –Develop our approach to accelerate housing delivery, including affordable.
· Shirley Business Improvement District (BID ) proposal.
· Kingshurst Village Centre.
· Solihull Community Housing (SCH)-Delivery Plan 2018/19.
· Local Plan Review.
· Progressing the Feasibility Study for the Provision of a new Solihull Railway Station.
· Parking Strategy ,including Solihull Town Centre Masterplan Delivery.
· Budget Framework 2018/19.
· Green Prospectus with focus on air quality.
· Cabinet Portfolio Holders Priorities Feedback for 2017/18.
The Board was aware that each of the above items related to the Councils 18 Key Programmes and Priorities and were included within the Cabinet Portfolio Holder for Managed Growth key priorities for the municipal year 2017/18.
Members also considered a briefing paper on Housing Allocations and Tenancies so that it could be determined whether or not to include the matter in the Board`s Work Programme 2017/18.
(i) That the Economic Development and Managed Growth Scrutiny Committee approved the following matters for inclusion in its Work Programme 2017/18:
· Housing: Develop our approach to accelerate housing delivery (including affordable housing)- Managed Growth Priority : Key Programme 9 and Tactic 1, report to 15 November 2017 meeting of the Scrutiny Board.
· Shirley Business Improvement District ( BID) proposal: Managed Growth Priority : Key Programme 12 and Tactic 31, report to 15 November 2017 meeting of the Scrutiny Board.
· Kingshurst Village Centre – Managed Growth Priority : Key Programme 10- Shaping Places with Communities (through the Local Plan Review, North Solihull Regeneration and our Health and Wellbeing Strategy). Tactic 16 : UKC Zone 2- North Solihull: secure agreement on delivery and funding proposals for Kingshurst Village Centre. Report to 13 September 2017 meeting of the Scrutiny Board.
· Solihull Community Housing (SCH) Delivery Plan 2018/19: Scrutinise the Delivery Plan and arrangements for its delivery, follow up to the scrutiny work in 2016/17. Report to 14 March 2018 meeting of the Scrutiny Board.
· Local Plan Review: Managed Growth: Managed Growth Priority – Key Programme 10 , Tactics 5 and 6. Report to 13 September 2017 and 14 March 2018 meetings of the Scrutiny Board.
· Progressing the Feasibility Study for the provision of a new Solihull Railway Station: Tactic 20- UKC Zone 3 –Solihull Town Centre . Report to 16 January 2018 meeting of the Scrutiny Board.
· Walking and Cycling Strategy : Managed Growth Priority –Key Programme 10 ; Shaping Places with Communities ( through the Local Plan Review, North Solihull Regeneration and our Health and Wellbeing Strategy), Tactic 24- Solihull Connected: Develop Walking and Cycling Strategy. Report to 13 September 2017 meeting of the Scrutiny Board.
· Parking Strategy , including Solihull Town Centre ... view the full minutes text for item 8.