Councillor Adeyemo submitted his apologies.
Declarations of Interest
To receive notification of any declaration of pecuniary and/or conflict of interest from Members.
There were no declarations of interest.
Questions and Deputations
To answer questions, if any, asked by any resident of the Borough pursuant to Standing Orders.
Sheila Cooper made a deputation on behalf of the Warwickshire Branch of the Campaign to Protect Rural England (CPRE).
Sheila Cooper raised the following points:
· The Oakervee Review highlighted that the project should be an effective use of taxpayer money. The CPRE in Warwickshire were concerned about the impact on the natural environment and the climate.
· The CPRE in Warwickshire quoted from the Oakervee Review the impact of construction on communities. There was a concern that within the Solihull borough there were a lot of HGVs, which damaged the natural environment and the wellbeing of affected residents.
· The Oakervee Review stated HS2 must be open, transparent and supportive of local communities. Ms Cooper requested that this needed to be adhered to, and the confidentiality agreement between Solihull MBC and HS2 be cancelled.
Councillor Ken Blanch from Hampton-in-Arden Parish Council made a deputation and raised the following points:
· When would there be confirmation about the recycling centre on the A45 over whether it would be relocated?
· Whether all of Diddington Lane and Meriden Road would be used as a haul route instead of the A452? Also, whether Diddington Lane would be used to alleviate routes on nearby roads.
· If the Diddington Lane and Kenilworth Road junction could be considered in the next round of safety audits.
Jonathan Lord responded with the following points:
· There would be a written update provided about the recycling centre, with a decision to be made soon.
· The haul route question was covered in the main presentation
· The safety audit would be conducted but has yet to be undertaken.
To receive the minutes of the previous meeting.
The Advisory Group received the minutes of the meeting held on 16th January 2020.
It was noted that there was an error on agenda item 6. Footpath N4216 should state M216.
Matters arising from the previous meeting:
· In relation to a request for a ban of HGV’s on Old Waste Lane, the Head of Highways Management explained that this had been discussed with the individual and the points raised would be taken to the HS2 Traffic Liaison Group.
· The diversion of footpath M216 had received two separate applications which had been approved.
The minutes from the meeting held on 16th January 2020 be confirmed as a correct record.
Current version of the Key Issues Tracker – Advisory Group to receive update
Updates were provided on the following items on the Key Issues Tracker:
· Ref 1: The haul routes would be determined once notice to proceed had been confirmed.
· Ref 2: Heath Park - Solihull MBC would wait for the Play Pitch Strategy to be finalised before a joint engagement strategy between Solihull MBC and HS2 later in the year.
· Ref 13: There had been around 450 responses to the Common Design Elements (CDE) consultation. This would be fed into a report on the CDE and would contribute to the design. There would be public engagement on the Key Design Elements (KDE) within the borough in the summer
· Ref 16: There would be events with small and medium enterprises (SMEs) led primarily by BBV in the summer once notice to proceed has been confirmed.
· Ref 17: Royal British Legion in Berkswell had been awarded £18,500 from the Community Engagement Fund which funded repairs to the roof and provided a new kitchen.
· Ref 18: The latest stage of the HS2 road safety fund investigation was to consult stakeholders, which included Parish Councils. This would be brought to the 17th March CPH Environment and Highways Decision Session.
· Ref 19: It was agreed that there would be a move to a street manager notification system which would show all schedule 4 applications, as well as coordinated and consolidated information on the different road works which would take place.
A Member thanked HS2 for their ecological mitigation strategies but requested that it was better promoted and encouraged involvement with local residents.
Members enquired whether the Community Engagement Fund application process could be made simpler. The Senior Engagement Manager for HS2 explained he would pass on the feedback and encouraged Members to promote the fund to residents.
To receive an update of the HS2 project from the Council’s Highway Services Division. A report is to follow.
The Head of Highways Management explained there was lots of ongoing work. This included temporary access to Park Lane with single lanes in operation on the A452. Also, there would be vegetation clearance around the NEC which would be conducted during off peak hours or overnight.
Members expressed concern with the concrete barriers by the Park Lane Roundabout which were not easily visible at night. The Head of Highways Management explained he would look into this, but it complied with necessary traffic management requirements and there was a 30mph speed limit on the road.
A Member asked when it would be confirmed that the vegetation clearance would take place, which was detailed in the report. In response the Head of Highways Management highlighted that the report only detailed traffic management, not when the vegetation clearance would take place.
Advisory Group to receive update from HS2 Ltd. Presentation to follow.
The Community Engagement Lead for LM raised the following points:
The following comments were made in response:
The Senior Engagement Manager provided the following update:
· There were mitigation sites on the route and near the line of the route. It was explained that these sites would not have to be within the borough to compensate for the impact on the line. The vegetation clearance had made ... view the full minutes text for item 7.
Coleshill Manor Site Visit
To receive an update about an archaeological engagement visit at the Coleshill Manor site in North Warwickshire on Thursday 5th March.
Members were invited to a site visit on 5th March 2020 to Coleshill Manor to receive a presentation on archaeological work undertaken by Wessex on behalf of HS2 in the area. This was substantively covered in the Programme Update.