Venue: Online - access via YouTube https://www.youtube.com/channel/UC7DDSVoAIgTnwgp0Ku8iFLQ
Contact: Joe Suffield
No apologies were received.
Declarations of Interest
notification of any declaration of pecuniary and/or conflict of
interest from Members.
There were no declarations of interests.
Questions and Deputations
questions, if any, asked by any resident of the Borough pursuant to
There were no questions or deputations.
Minutes PDF 414 KB
To receive the minutes of the previous meeting
held on 27th July 2020.
The minutes of the
meeting held on 27th July 2020 were presented to the
Board. The following comments were made on matters which had arisen
from the minutes:
The Senior Engagement Manager for HS2 clarified that a document
would be circulated to the Board on the cost of the environmental
impact of HS2.
The Community Engagement Lead for LM explained that they had
engaged with the local community about the Kenilworth Greenway and
would continue to do so moving forward. Councillor Dicicco
expressed his gratitude to LM for the support they had
The Group Delivery Manager provided an update on the use of quarry
traffic on Mercote Hall Lane. The track was not an official access
and exit for quarry vehicles and may be used for occasional access
for smaller vehicles such as security patrols or to remove felled
timber. These activities would not be subject to planning
The minutes of the
meeting held on 27th July 2020 were approved
Key Issues Tracker PDF 236 KB
To provide an update on the current version of
the Key Issues Tracker.
provided on the following items on the Key Issues Tracker by the
Senior Engagement Manager for HS2. A number of the items would be
covered in the HS2 Programme Update.
- Ref 3 –
Public right of way – HS2 and partners would continue to
engage with residents and communities about changes to public
rights of way which may have an impact.
- Ref 4/5/6 –
Impact on wildlife – There had been a number of webinars on
ecological mitigation and what steps HS2 had taken during the
programme. Members were encouraged to watch these. A Member asked
that the mitigation work within Solihull was focussed upon at the
- Ref 7/8 –
Tree wardens and tree planting – HS2 Ltd continued to engage
with communities but this was a challenge because of the COVID-19
restrictions. When these have been lifted, appropriate events with
local residents would take place. A Member asked whether the trees
that would be planted were included in the Solihull Council
commitment to plant 250,000 trees. It was confirmed that they were
not included and were additional. The Community Engagement Lead for
LM stated she would share details of the HS2 webinars which covered
what work had been completed.
- Ref 11 –
Noise mitigation – Updated figures to be shared with the
Board when they are published.
- Ref 12 –
Archaeology – A number of virtual engagements had taken place
to coincide with Archaeology Week.
- Ref 16 –
Opportunities for small and medium enterprises – There had
been a number of virtual engagement events with these organisations
to raise the opportunities available to them within the Borough,
such as “Work With Us Wednesdays”. The Engagement
Manager for the Interchange Area (LM) highlighted that they worked
with the Solihull Chamber of Commerce and Birmingham Business Park
to identify how businesses could get involved with the HS2
- Ref 17 – HS2
Community Engagement Fund – A Member asked about an
application they had submitted. This would be discussed outside of
the meeting as it related to a specific application.
The Head of Highway
Management provided an update on Reference 18 (HS2 Road Safety
Fund) that the Cabinet Member for Environment and Highways had
approved the allocation of two packages of funding from the HS2
Road Safety Fund.
Highway Services Update PDF 23 KB
To receive an
update of the HS2 project from the Council’s Highway Services
The Head of Highway
Management drew the attention of the Board to the Schedule 4
applications within the agenda pack. The majority of the work which
had been submitted were enabling works from LM and BBV. The next
major Schedule 4 application would be for the roundabout Over the
Trace which should be submitted to Cabinet in January.
Programme Update from HS2 Ltd PDF 14 MB
To receive an update from HS2 Ltd.
Engagement Manager for HS2 highlighted that the Woodland Fund which
was eligible to landowners to apply to plant new woodland.
Engagement Lead for LM provided the following update:
- There continued to
be ecology webinars available to the public online. The next one
would take place at the end of November.
- The Kenilworth
Greenway (between Berkswell Station
area and Burton Green) was now closed. LM had liaised with local
residents to ensure the temporary route, was clean, clear and wide
enough. The final arrangements for the Temporary Greenway were yet
to be confirmed, but it would be open by January 2021.
Manager for the Interchange Area for LM gave the following
information on the enabling works in the Interchange Area:
- In August 2020,
the first of four highways bridges was installed over the M42 over
the course of a weekend. There was an extensive communications
campaign to prepare individuals for the disruptions caused.
- The second bridge
installation was over the A446, which was undertaken in October
2020, and was completed 24 hours earlier than expected. An
extensive communications campaign to prepare individuals for the
disruptions caused was conducted.
- To take traffic
over the future railway line, LM continued to construct two highway
bridges on HS2 land surrounded by the A452, A45 and M42. The
development of these bridges would not require any form of traffic
- The Highway
Development Programme required LM to remodel and improve the
existing road network on the way to the NEC, as the future railway
route would replace the current roundabout over the M42 in this
area. Until the end of 2020, traffic restrictions will be focused
on a short section of the B4438 and Northway.
Communications Officer for BBV provided the following update:
- The work that had
been completed so far had been the continuation of procurement and
programming, internal haul road construction, the start of
mobilisation into satellite offices and compounds, stockpile of
aggregates and surveys.
- In 2021, there
would be the continuation of survey works, temporary works at
compound and satellite sites, earthworks for the Interchange
roundabout and the construction of site accesses along the
- The Park Lane
Compound in Balsall Common had been
created and awaited the delivery of the offices. It was hoped that
these would be operational by January
- The Bickenhill Recycling Centre project team confirmed
they would continue to look at the logistics for the construction
sequence to install HS2 under the A45. This was a complex structure
but they aimed to maintain the existing service road and
Eastway during the development. Under
this proposal there would be continued access to the recycling
- The proposal for
the development of Hallmeadow Road
continued with the plan for an application to be submitted by
November which included air quality assessments. Engagement would
take place with local residents, businesses and organisations.
Survey work would also be undertaken.
- There was an aim
to ensure that Heath Park would retain its football pitch
view the full minutes text for item 7.