Agenda and minutes

HS2 Implementation Advisory Group
Thursday 29th October 2020 6.00 pm

Venue: Online - access via YouTube https://www.youtube.com/channel/UC7DDSVoAIgTnwgp0Ku8iFLQ

Contact: Joe Suffield  Democratic Services

Items
No. Item

1.

Apologies

Minutes:

No apologies were received.

2.

Declarations of Interest

To receive notification of any declaration of pecuniary and/or conflict of interest from Members.

Minutes:

There were no declarations of interests.

3.

Questions and Deputations

To answer questions, if any, asked by any resident of the Borough pursuant to Standing Orders.

Minutes:

There were no questions or deputations.

4.

Minutes pdf icon PDF 414 KB

To receive the minutes of the previous meeting held on 27th July 2020.

Minutes:

The minutes of the meeting held on 27th July 2020 were presented to the Board. The following comments were made on matters which had arisen from the minutes:

·  The Senior Engagement Manager for HS2 clarified that a document would be circulated to the Board on the cost of the environmental impact of HS2.

·  The Community Engagement Lead for LM explained that they had engaged with the local community about the Kenilworth Greenway and would continue to do so moving forward. Councillor Dicicco expressed his gratitude to LM for the support they had provided.

·  The Group Delivery Manager provided an update on the use of quarry traffic on Mercote Hall Lane. The track was not an official access and exit for quarry vehicles and may be used for occasional access for smaller vehicles such as security patrols or to remove felled timber. These activities would not be subject to planning restrictions.

 

RESOLVED

The minutes of the meeting held on 27th July 2020 were approved

5.

Key Issues Tracker pdf icon PDF 236 KB

To provide an update on the current version of the Key Issues Tracker.

Minutes:

Updates were provided on the following items on the Key Issues Tracker by the Senior Engagement Manager for HS2. A number of the items would be covered in the HS2 Programme Update.

  • Ref 3 – Public right of way – HS2 and partners would continue to engage with residents and communities about changes to public rights of way which may have an impact.
  • Ref 4/5/6 – Impact on wildlife – There had been a number of webinars on ecological mitigation and what steps HS2 had taken during the programme. Members were encouraged to watch these. A Member asked that the mitigation work within Solihull was focussed upon at the next meeting.
  • Ref 7/8 – Tree wardens and tree planting – HS2 Ltd continued to engage with communities but this was a challenge because of the COVID-19 restrictions. When these have been lifted, appropriate events with local residents would take place. A Member asked whether the trees that would be planted were included in the Solihull Council commitment to plant 250,000 trees. It was confirmed that they were not included and were additional. The Community Engagement Lead for LM stated she would share details of the HS2 webinars which covered what work had been completed.
  • Ref 11 – Noise mitigation – Updated figures to be shared with the Board when they are published.
  • Ref 12 – Archaeology – A number of virtual engagements had taken place to coincide with Archaeology Week.
  • Ref 16 – Opportunities for small and medium enterprises – There had been a number of virtual engagement events with these organisations to raise the opportunities available to them within the Borough, such as “Work With Us Wednesdays”. The Engagement Manager for the Interchange Area (LM) highlighted that they worked with the Solihull Chamber of Commerce and Birmingham Business Park to identify how businesses could get involved with the HS2 project.
  • Ref 17 – HS2 Community Engagement Fund – A Member asked about an application they had submitted. This would be discussed outside of the meeting as it related to a specific application.

 

The Head of Highway Management provided an update on Reference 18 (HS2 Road Safety Fund) that the Cabinet Member for Environment and Highways had approved the allocation of two packages of funding from the HS2 Road Safety Fund.

6.

Highway Services Update pdf icon PDF 23 KB

To receive an update of the HS2 project from the Council’s Highway Services Division.

Minutes:

The Head of Highway Management drew the attention of the Board to the Schedule 4 applications within the agenda pack. The majority of the work which had been submitted were enabling works from LM and BBV. The next major Schedule 4 application would be for the roundabout Over the Trace which should be submitted to Cabinet in January.

7.

Programme Update from HS2 Ltd pdf icon PDF 14 MB

To receive an update from HS2 Ltd.

Minutes:

The Senior Engagement Manager for HS2 highlighted that the Woodland Fund which was eligible to landowners to apply to plant new woodland.

 

The Community Engagement Lead for LM provided the following update:

  • There continued to be ecology webinars available to the public online. The next one would take place at the end of November.
  • The Kenilworth Greenway (between Berkswell Station area and Burton Green) was now closed. LM had liaised with local residents to ensure the temporary route, was clean, clear and wide enough. The final arrangements for the Temporary Greenway were yet to be confirmed, but it would be open by January 2021.

 

The Engagement Manager for the Interchange Area for LM gave the following information on the enabling works in the Interchange Area:

  • In August 2020, the first of four highways bridges was installed over the M42 over the course of a weekend. There was an extensive communications campaign to prepare individuals for the disruptions caused.
  • The second bridge installation was over the A446, which was undertaken in October 2020, and was completed 24 hours earlier than expected. An extensive communications campaign to prepare individuals for the disruptions caused was conducted.
  • To take traffic over the future railway line, LM continued to construct two highway bridges on HS2 land surrounded by the A452, A45 and M42. The development of these bridges would not require any form of traffic restrictions.
  • The Highway Development Programme required LM to remodel and improve the existing road network on the way to the NEC, as the future railway route would replace the current roundabout over the M42 in this area. Until the end of 2020, traffic restrictions will be focused on a short section of the B4438 and Northway.

 

The Stakeholder Communications Officer for BBV provided the following update:

  • The work that had been completed so far had been the continuation of procurement and programming, internal haul road construction, the start of mobilisation into satellite offices and compounds, stockpile of aggregates and surveys.
  • In 2021, there would be the continuation of survey works, temporary works at compound and satellite sites, earthworks for the Interchange roundabout and the construction of site accesses along the A452.
  • The Park Lane Compound in Balsall Common had been created and awaited the delivery of the offices. It was hoped that these would  be operational by January 2021.
  • The Bickenhill Recycling Centre project team confirmed they would continue to look at the logistics for the construction sequence to install HS2 under the A45. This was a complex structure but they aimed to maintain the existing service road and Eastway during the development. Under this proposal there would be continued access to the recycling centre.
  • The proposal for the development of Hallmeadow Road continued with the plan for an application to be submitted by November which included air quality assessments. Engagement would take place with local residents, businesses and organisations. Survey work would also be undertaken.
  • There was an aim to ensure that Heath Park would retain its football pitch  ...  view the full minutes text for item 7.