Decisions

Use the below search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s decision making bodies.

Alternatively you can visit the officer decisions page for information on officer delegated decisions that have been taken by council officers, or the old decisions page to view decisions which have been published in the past.

Decisions published

14/10/2021 - Household Support Fund ref: 5343    Recommendations Approved

To inform Cabinet of the new Household Support Fund announced by the government on 30th September 2021. Additionally, to request approval to accept Solihull Metropolitan Borough Council’s allocation of this funding and its use to provide help and support to children and young people for the October half-term week.

 

(The relevant Scrutiny Board Chairman’s permission was sought and given to allow this item to proceed despite not meeting the 28 days’ notice of a key decision.)

Decision Maker: Cabinet

Made at meeting: 14/10/2021 - Cabinet

Decision published: 15/10/2021

Effective from: 23/10/2021

Decision:

The Cabinet was:

 

Ø  informed of the new Household Support Fund announced by the government on 30th September 2021; and

 

Ø  invited approve acceptance of Solihull Metropolitan Borough Council’s allocation of this funding and its use to provide help and support to children and young people for the October half-term week.

Members were advised that on 30th September the Department for Work and Pensions (DWP) announced a new Household Support Fund (HSF) to support vulnerable households and individuals across the country with essentials over the autumn and winter months as the country continued its recovery from the pandemic. From October 2021, the HSF would provide £500million to local authorities and the devolved administrations to bolster local help and support for households. The Councils allocation was £1.4m.

The holiday supermarket voucher scheme had been exceptionally effective in getting additional financial help to families, which could be seen in the high redemption rates of the vouchers. With the planning time available to the Council for October half-term there was not sufficient time to consider a viable alternative, which could work as well as or better than the existing scheme.

Given the need to manage public expectation concerning the additional help and support, the recommendation was to commit to an October half-term voucher scheme, but to review the offer for future holiday periods under the consideration of the Cabinet Member for Children, Education and Skills.

 

Members very much welcomed the additional funding. Members noted the high redemption rate of the vouchers being used, but questioned why 18% had not been used. Officers advised that there was no pattern to non take up of vouchers, possible stigma could be a reason, but more will be done to promote the offer. It was recognised that to help plan for future years, the continuity of funding would be helpful and this point had been made. On the issue of whether vouchers were flexible enough to provide the support needed, Officers felt they were, and reminded Members that there were other avenues of support for things like fuel bills.

 

RESOLVED:

(i)  That Council accepts its allocation funding from the Department for Work and Pension’s Household Support Fund. This is for the purposes of supporting vulnerable families and households with access to food, winter warmth, help and support with household fuel bills, as well as other household essentials during the Autumn and Winter;

 

(ii)  That it be agreed that the Funding is used from the Household Support Fund to provide supermarket vouchers for children and young people who receive free school meals and early years pupil premium, during the October half-term week. This is with a value of £15 per child; and

 

(iii)  That it be agreed to delegate authority to the Cabinet Member for Children, Education and Skills to approve the funding of future provision of holiday support schemes and initiatives for children, young people and families, from the Household Support Fund.

Wards affected: (All Wards);

Lead officer: Austin Rodriguez


14/10/2021 - Update on Applications to Funding Bodies that Support the Council’s Priorities ref: 5344    Recommendations Approved

To gain Members approval before the acceptance of any external funding

Decision Maker: Cabinet

Made at meeting: 14/10/2021 - Cabinet

Decision published: 15/10/2021

Effective from: 23/10/2021

Decision:

The Cabinet was:

 

Ø  informed of the progress of an external funding applications on behalf of the Council as detailed in Appendix 1 to the report;

 

Ø  invited to agree the acceptance of specific external funding to support the delivery of the Council’s priorities; and

 

Ø  invited to agree to delegate authority to enter into a Memorandum of Understanding (MOU) for the two projects, as detailed in Appendix 1, to support the delivery of the Council’s priorities.

 

Members were advised that if the applications were successful they would help deliver significant benefits in line with the Council Plan.

 

RESOLVED:

(i)  That an application to the Ministry of Housing, Communities and Local Government (MHCLG), in partnership with One Public Estate (OPE) be agreed regarding - Project A Kingshurst Village Centre – to support the delivery of the Kingshurst Village Centre regeneration programme (application value £1.81m);

 

(ii)  That it be agreed to delegate authority to the relevant Director, acting in conjunction with the relevant Cabinet Member, to sign any contractual arrangements associated with the Project A application referred to in (i) above;

 

(iii)  That it be agreed to enter into respective Memorandum of Understanding (MoU) for the following projects:

 

Project B A MoU for the West Midlands Combined Authority (WMCA) One Public Estate (OPE) Asset Disposal Strategy and Protocol – to support a collaborative approach between the Council and WMCA to deliver OPE asset disposal ambitions.

 

Project C Site SO1 (East of Solihull) proposed MoU.

 

(iv)  That it be agreed to delegate authority to the relevant Director, acting in conjunction with the relevant Cabinet Member, to sign the Memorandum of Understanding (MoU) for Projects B and C referred to (iii) above detailed in Appendix 1. In respect of Project C, site SO1, any progress with this site would be subject to the outcome of the Local Plan inquiry and adoption of the Local Plan Review.

Wards affected: (All Wards);

Lead officer: Liz Grove


14/10/2021 - RISK MANAGEMENT POLICY ref: 5342    Recommendations Approved

To seek Full Cabinet approval for the Council's refreshed Risk Management Policy.

Decision Maker: Cabinet

Made at meeting: 14/10/2021 - Cabinet

Decision published: 15/10/2021

Effective from: 23/10/2021

Decision:

The Cabinet was informed about updates to the Council’s Risk Management Policy.

 

Members were advised that the updated policy was endorsed by Audit Committee on 20.09.2021. The policy had been amended to include two new areas of guidance - risk appetite strategy and confidential risks, the details of which were set out in the report.

 

The amendments clarified policy, provided sufficient guidance and informed officers of when and how to seek further guidance if needed.

 

On receiving the report Members commented on the detail contained in the policy which was needed but requested if a one page summary covering the key elements could be produced as well. Members noted the importance of embedding risk understanding in the organisation. It was important that individuals at every level consider, quantify and evaluate the risk they are undertaking and those assessments are then managed and escalated if required.

 

There was a discussion around managing high impact risks and whether this policy covered such risks. Officers advised that lot of work was done at a corporate level and operational level to manage risk and systems were in place to embed knowledge and understanding. Officers also made the point that ownership of risk was clear with accountability sitting with officers, but it was recognised that there were also political implications as well. It was suggested that Cabinet Members during their briefings could be provided with more information regarding risks pertaining to their portfolios.

 

With regard to risk and reward Officers advised that this would come under risk appetite, the example was given that with safeguarding the risk appetite would be very low, with projects there may be greater risk appetite because the rewards were higher. Audit Committee also played a role in reviewing where the thresholds for risk and reward were set. Officers confirmed that within the policy there was an escalation management framework, which ensured proper oversight of the risks was being taken.

 

 

RESOLVED:

That the changes in the Council’s Risk Management Policy be noted and approved.

Wards affected: (All Wards);

Lead officer: Olly Dodds, Mark Wills


14/10/2021 - Commonwealth Games – Solihull Update ref: 5345    Recommendations Approved

This report updates Cabinet on the council’s progress and activity related to the delivery of the Birmingham Commonwealth Games.

Decision Maker: Cabinet

Made at meeting: 14/10/2021 - Cabinet

Decision published: 15/10/2021

Effective from: 23/10/2021

Wards affected: (All Wards);

Lead officer: Alison McGrory


06/10/2021 - Questions and Deputations ref: 5338    Recommendations Approved

Decision Maker: CPH Environment and Infrastructure Decision Session

Made at meeting: 06/10/2021 - CPH Environment and Infrastructure Decision Session

Decision published: 07/10/2021

Effective from: 06/10/2021

Decision:

There were no questions or deputations.


06/10/2021 - Declarations of Interest ref: 5337    Recommendations Approved

Decision Maker: CPH Environment and Infrastructure Decision Session

Made at meeting: 06/10/2021 - CPH Environment and Infrastructure Decision Session

Decision published: 07/10/2021

Effective from: 06/10/2021

Decision:

No declarations of interest were received.


06/10/2021 - Apologies ref: 5336    Recommendations Approved

Decision Maker: CPH Environment and Infrastructure Decision Session

Made at meeting: 06/10/2021 - CPH Environment and Infrastructure Decision Session

Decision published: 07/10/2021

Effective from: 06/10/2021

Decision:

Apologies were received from Councillor K Thomas and Councillor T Hodgson.


06/10/2021 - Petition Summary ref: 5341    Recommendations Approved

Decision Maker: CPH Environment and Infrastructure Decision Session

Made at meeting: 06/10/2021 - CPH Environment and Infrastructure Decision Session

Decision published: 07/10/2021

Effective from: 15/10/2021

Decision:

The Cabinet Member RESOLVED to:

a)  Note the petitions received and the summary of the investigations, together with a programme for responding, as set out in Appendix 1,

b)  Agree to refer the Beckford Croft and Hartlebury Close petition to the Head of Highway Management for consideration, along with any other representations received, in accordance with the statutory Traffic Regulation Order representation process.

Wards affected: Dorridge & Hockley Heath; Lyndon;

Lead officer: Paul Tovey


06/10/2021 - Flood Investigation Report – 25th June 2021 ref: 5340    Recommendations Approved

Decision Maker: CPH Environment and Infrastructure Decision Session

Made at meeting: 06/10/2021 - CPH Environment and Infrastructure Decision Session

Decision published: 07/10/2021

Effective from: 15/10/2021

Decision:

The Cabinet Member RESOLVED to:

a)  To note the contents of the report attached at Appendix A and the findings of investigations at nine locations across the Borough.

b)  To approve eight flood mitigation schemes, as set out in Table 1 of this report, and their delivery through the National Property Flood Resilience Framework.

c)  To approve the use of up to £27,500 of the 2022/23 Flood Risk Management Budget and £79,000 of budget held in the Flood Risk Management reserve, as partnership funding, to unlock Flood Defence Grant in Aid and Local Levy funding, as set out in Table 2 of this report.

Wards affected: Dorridge & Hockley Heath; Knowle;

Lead officer: Mark O'Connell


06/10/2021 - Revenue and Capital Monitoring 2021/22 as at 31st July 2021 ref: 5339    Recommendations Approved

Decision Maker: CPH Environment and Infrastructure Decision Session

Made at meeting: 06/10/2021 - CPH Environment and Infrastructure Decision Session

Decision published: 07/10/2021

Effective from: 15/10/2021

Decision:

The Cabinet Member RESOLVED to:

a)  Consider and endorse the 2021/22 revenue and capital financial monitoring forecast as at 31st July 2021.

b)  Consider the Portfolio’s progress against the latest 3 year savings targets in the Medium Term Financial Strategy (MTFS) as at 31st July 2021.

c)  Approve a budget virement of £216,950 between budget book lines within the Environment and Infrastructure portfolio in respect of the Neighbourhood Delivery Team restructure. (paragraphs 5.1 – 5.3 of the report)

d)  Approve to accept the Capability Fund allocated amount of £135,000 and to delegate authority of this to authorised officers in line with the conditions of the funding. (paragraphs 5.4 – 5.5 of the report)

Wards affected: (All Wards);

Lead officer: Wayne Farrington