Agenda and minutes

Resources & Delivering Value Scrutiny Board - Thursday 31st March 2022 6.00 pm

Venue: Council Chamber - Civic Suite. View directions

Contact: Paul Rogers  Email: paul.rogers@solihull.gov.uk

Media

Items
No. Item

1.

Apologies and Substitutions

Additional documents:

Minutes:

Present

 

 

Councillors: M Parker (Chairman),  D Holl-Allen MBE, M McCarthy,  P Thomas, S Davis, A Rebeiro, B Groom, M Allen and M Gough

 

 

Officers

 

 

 

 

 

 

Sam Gilbert: Assistant Director, Finance & Property Services

Paul Langham: Assistant Director, Business Systems

Adrian Cattell: Head of Human Resources

Paul Rogers: Democratic Services

 

 

1.  Apologies for absence

 

Apologies for absence were received from Councillor J Tildesley, for whom Councillor M Gough was substituting and from Paul Johnson, Director of Resources and Deputy Chief Executive.

 

2.

Declarations of Pecuniary or Conflicts of Interest

Additional documents:

Minutes:

No declarations of interest were received.

 

3.

Questions and Deputations

Additional documents:

Minutes:

No questions or deputations were received.

 

4.

Public Minutes pdf icon PDF 284 KB

To consider for approval the draft public Minutes arising from the Resources ad Delivering Value Scrutiny Board meeting held on 1st March 2022.

Additional documents:

Minutes:

The Resources and Delivering Value Scrutiny Board:

 

RESOLVED:

 

(i)  To agree the Minutes arising from the Resources and Delivering Value Scrutiny Board meeting held on 1st March 2022 as an accurate record.

 

5.

Smarter Ways of Working pdf icon PDF 445 KB

The purpose of this report is to update Members on progress with the Council’s key programme, Smarter Ways of Working (SWOW).

Additional documents:

Minutes:

The report before the Scrutiny Board updated Members on progress with the Council’s key programme, Smarter Ways of Working (SWOW). The Assistant Director for Finance and Property Services presented the report.

 

Members were informed that the SWOW Programme was a key Council Plan priority and had been reported periodically to the Resources and Delivering Value Scrutiny Board, the last update report having been received by the Scrutiny Board in October 2021.  At the Scrutiny Board meeting held on 12th October 2020, Members received a SWOW update report in response to the Covid-19 pandemic, which had provided an opportunity to reset the SWOW Programme.  A number of interdependencies were evident across the SWOW Programme, as well as a number of benefits arising in 2020, such as a reduction in carbon emissions, a reduction in the Council’s sickness absence and some forms of financial benefits.

 

The application of hybrid working was reported to be varied across respective Council Directorates, which largely reflected individual service’s needs, but on average 40% of staff were working from Council premises as part of the SWOW Programme.

 

In October 2021, Members of the Scrutiny Board received a further SWOW Programme update report, which detailed the pilot SWOW work taking place in the Council House. From this period, staff numbers returning to Council premises began to rise, which was supported by the newly implemented cloud room booking system for the Council House, which had been well utilised since its introduction. The desk booking system was scheduled to be rolled out across other Council buildings to manage staff occupancy.

 

Other Council functions and facilities were also under review, such as The Core, accommodating the library, theatre and voluntary sector. The SWOW Programme was currently being reviewed in conjunction with library staff. 

 

Staff attendance in Council office space had varied across respective Directorates; for example, Children’s Services were reported to be 100% office based, with other services occupancy within Council buildings varying week by week.  Use of the Council House car park had previously been reserved for essential users only, but during the SWOW pilot it was trialled that any Council staff working from the Council House site could use the car park.  Various peaks and flows had been seen during the pilot period, with the pilot working remaining under review at this time. The pilot scheme presently allows for essential users to park in the Church Hill multi-storey car park free of charge in the Council House staff car park is at full capacity.

 

From the I.T. perspective, the Assistant Director, Business Systems informed Members that the SWOW Programme facilitated hybrid working through the provision of the necessary IT kit for employees, such as a laptop, monitor, mouse and business phone, all of which had been successfully rolled out to staff.  All staff were now fully equipped with laptops, which could be used at home and in Council buildings.

 

Microsoft Teams had been successfully implemented across the Council for all Council staff, with staff now showing great proficiency  ...  view the full minutes text for item 5.

6.

Exclusion of the Press and Public

The meeting is not open to the public during discussion of the following item because the report contains exempt information as defined in Schedule 12A to the Local Government Act 1972.

Additional documents:

Minutes:

The meeting was not open to the public during discussion of the following items because the reports contain exempt information as defined in Schedule 12A to the Local Government Act 1972.

7.

Oracle Cloud Programme Update Report

To provide the Resources and Delivering Value Scrutiny Board with an update on the progress of the Oracle Cloud Programme.

8.

Private Minutes

To consider for approval the draft private Minutes arising from the Resources and Delivering Value Scrutiny Board meeting held on 1st March 2022.